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NORTH CANTON PUBLIC LIBRARY
The Board of Trustees of the North Canton Public Library held
an Organizational meeting on Wednesday, January 20, 2010 at the library.
Mr. Shoup, President Pro Tempore called the meeting to order at 8:05 a.m.
with following members present: Mr.
Luikart, Mr. Shoup, Mrs. Ziarko and Mrs. Zollinger. Absent:
Mr. Fonte, Mrs. Rankin, and Mr. Smetana.
Staff: Sandra Lang,
Mrs. Zollinger moved
and Mr. Shoup seconded, to close and accept the nominations for the Election
of Officers for 2010 as follows:
President –
Mr. Shoup moved and Mr. Luikart seconded, to adjourn the meeting to Executive Session at 8:15 a.m. for the purpose of discussing the appointment and salaries of the Fiscal Officer and Deputy Fiscal Officer. The roll call was taken as follows: Fonte Absent Luikart Aye Rankin Absent Shoup Aye Smetana Absent Ziarko Aye Zollinger Aye Regular session reconvened at 8:20 a.m. Mrs. Ziarko moved and Mrs. Zollinger seconded, to appoint Kelly A. Kroll, Fiscal Officer, effective, January 1, 2010 at an annual (current) salary of $53,476.80. Ayes: Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.
Mrs. Zollinger moved and Mrs. Ziarko seconded, to appoint JoAnn Simon, Deputy Fiscal Officer, effective, January 1, 2010 at an hourly (current) salary of $15.35 /hour. Ayes: Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.
Mrs. Kroll and Mrs. Simon (also a notary public) will administer the Oath of Office to each other after the meeting.
Mr. Shoup moved and Mr. Luikart seconded, for the Board to pay the annual dues of $95.00 to Ohio Library Council for Mrs. Kroll. Ayes: Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.
Mr. Luikart moved and Mrs. Zollinger seconded, to set a bond in the amount of $100,000 with an annual premium of $263.00 for the Fiscal Officer and $25,000 with annual premium of $100.00 for the Deputy Fiscal Officer. Ayes: Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.
The 2010 Board of Trustees Regular Meetings are set for the 3rd Wednesday of each month at 8:00 a.m. at the library with no meeting scheduled for February.
New President, Bob Fonte, will organize the 2010 Board Committees.
Mr. Shoup moved
and Mrs. Ziarko seconded, to adjourn the organizational meeting at 8:23 a.m.
Ayes: Mr. Luikart, Mr. Shoup,
Mrs. Ziarko, and Mrs. Zollinger.
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The Board of Trustees of the North Canton Public Library held
a regular meeting on Wednesday, January 20, 2010 at the Library.
Mr. Shoup, President Pro Tempore,
chaired the meeting for Mr. Luikart, and called the regular meeting to order at
8:25 a.m. with the following members present:
Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.
Absent: Mr. Fonte, Mrs.
Rankin, and Mr. Smetana. Staff:
Sandra Lang, Mrs. Ziarko moved and Mr. Luikart seconded to approve the minutes of the December 16, 2009 meeting. Ayes: Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.
Report of the Fiscal Officer: Mrs. Kroll reviewed the financial report for December, 2009.
The cash balance in all funds for December was about $407,276.00, and
encumbrances were about $177,479.00. The
ending balance in all funds was about $229,797.00.
Mrs. Kroll noted that the unencumbered
balance in the Permanent Improvement Fund at the end of December was about
$29,029.53. Month to date revenues in
all funds were about $94,257.00 and year to date was about $1,635,324.00.
Month to date expenses for all funds
were about $167,299.00. We have
spent approximately $2,436,333.00 year to date.
Also, Mrs. Kroll submitted the investment report for December, 2009
(attached). The Fiscal Officer’s report for December, 2009 was accepted as
presented to be filed for audit. Mrs.
Kroll reviewed the 2010 Public Library Fund report (attached). Mrs. Kroll noted
that for 2009, we received a total of $1,245,988.00 in PLF funds, about $2,021
more that estimated. Mrs. Kroll
also reviewed the revised estimated PLF for 2010 as received by the
However, the 2010 anticipated PLF is still estimated to be about $61,642.00 less than 2009, or about 5% lower. Mrs. Kroll noted that the PLF to date in 2010 is about 14% lower than 2009, so she is very skeptical that it will only be 5% lower than 2009 by the end of the year.
Mrs. Kroll also reported the following gifts received: GIFTS-
General Fund –
Memorial & Gift Fund –
W. Henry Hoover Fund donated $5,000.00 on 12/14/2009 Michele Waalkes donated $85.00 on 12/16/2009 Kathleen Houston donated $60.00 on 12/16/2009 Andrew and Diana Rankin donated $100.00 in honor of David and Florence Rankin on 12/28/2009 Barbara Latchic donated $300.00 to the Little Art Gallery on 12/20/2009 Friends of the North Canton Public Library donated $50.00 in memory of Janet Barry on 12/27/2009 Permanent Improvement Fund – N/A Capital Art Fund – N/A Mrs. Ziarko moved and Mrs. Zollinger seconded to accept the gifts with appreciation. Ayes: Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.
Report of the Director:
Committee Reports: Building – Mrs. Lang is collecting quotes for the keyless entry for the staff door. Also, she will call Mr. Ken Dansizen to discuss various issues from our renovation. Art – The Gallery is celebrating its 80th Anniversary of the Little Art Gallery (see brochure attached). The Gallery is featuring “Art from the Classroom” from January through April 11, 2010.
By-Law/Policy Ad Hoc – None Personnel – Recalled: Susan Steele, Variable Hour Part-Time Clerk, Patron Services, $8.75 per hour, effective 1/14/2010 (from layoff) Mr. Luikart moved and Mrs. Ziarko seconded, to memorialize this personnel change into the permanent Board Minutes. Ayes: Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Future Planning – None
Nominating – The Board
must seek a new Board member to replace Andrea Ziarko, who is moving to Negotiating – None Records Retention – None Communications: A letter of confirmation from North Canton City Schools was presented for re-appointment of Florence Rankin to the North Canton Public Library Board of Trustees for a seven-year term effective January 1, 2010 through December 16, 2016 (attached). Old Business: Mrs. Lang is still awaiting an opinion from the Stark County Prosecutor on the matter of serving alcohol at Gallery functions as well as other issues. The Board will draft a policy upon hearing from them. New Business: Mr. Shoup moved and Mrs. Zollinger seconded, to authorize the Director to close the library on Easter Sunday, April 4, 2010. Ayes: Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Mr. Luikart moved and Mrs. Ziarko seconded, to approve additional appropriations for the Memorial & Gift Fund:
201-5-2100
Supplies
$4,800 Mrs. Lang expressed her appreciation for the Friends of the Library for their generosity in donating to the library in so many ways. Staff Presentation: None Public Presentation: Mike Johnson, President of the Friends of the Library, reported they currently have 134 members. They offer great incentives such as early shopping at the book sales, and they have a fun group with good fellowship.
Mrs. Zollinger
moved and Mrs. Ziarko seconded, to adjourn the
meeting to executive session at 8:56 a.m. for the purpose of discussing a
Collective Bargaining strategy update.
The roll call was taken as follows: Fonte Absent Luikart Aye Rankin Absent Shoup Aye Smetana Absent Ziarko Aye Zollinger Aye
Regular session reconvened at 9:27 a.m.
Next Meeting: The next regular meeting of the North Canton Public Library Board of Trustees will be Wednesday, March 17, 2010 at 8:00 a.m. at the library.
Adjournment: Mrs. Ziarko moved and Mrs. Zollinger seconded to adjourn the meeting at 9:28 a.m. Ayes: Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Thomas Shoup, President
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