|
NORTH CANTON PUBLIC LIBRARY The Board of Trustees of the North Canton Public Library held a regular meeting on Wednesday, October 21, 2009 at the library. Mr. Shoup called the meeting to order at 8:07 a.m. with following members present: Mr. Fonte, Mr. Luikart. Mrs. Rankin, Mr. Shoup, and Mrs. Ziarko. Absent: Mr. Smetana and Mrs. Zollinger. Staff: Sandra Lang, Kelly Kroll, JoAnn Simon, Dolores Albrecht, and 2 guests. Mr. Fonte moved and Mrs. Rankin seconded to approve the minutes of the September 16, 2009 meeting. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, and Mrs. Ziarko. Report of the Fiscal Officer: Mr. Shoup reported, Sandra Lang, Linda Bayman and he attended an informative meeting on Monday, September 19, 2009, on levy strategies. (Mrs. Kroll had attended an earlier levy workshop). He discussed the financial crisis all of the libraries are facing and the need for tax levy funding in Ohio and even Stark County. Mr. Shoup would like the Board to meet before the November meeting to discuss strategies for a possible levy campaign. Mrs. Kroll added that she has been contacted by the Auditor of State and that preparations to secure an independent auditing firm for our 2008-2009 audit are underway. She expects the audit to begin in late February/early March, 2010. Mrs. Kroll also reported the following gifts received: GIFTS- Friends of the North Canton Public Library provided $4,467.19 for a new book drop – 9/10/2009 (Note: This was paid directly to the vendor) General Fund – Jennifer and Steve Roman donated $500.00 – 09/23/2009 Memorial & Gift Fund – Permanent Improvement Fund – N/A Capital Art Fund – N/A Mrs. Rankin moved and Mr. Luikart seconded to accept the gifts with appreciation with special thanks to Mr. And Mrs. Roman for donating $500.00 online through our website. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, and Mrs. Ziarko. Mr. Shoup asked Mrs. Lang to contact the donors for their wishes on how to use the funds. Report of the Director: Committee Reports:
Mr. Fonte moved and Mr. Luikart seconded, to approve the change orders as presented. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, and Mrs. Ziarko. Mrs. Lang and Mrs. Kroll reviewed several recent repairs to the boilers and air handlers in the building. There have been substantial costs for these repairs. Mr. Fonte moved and Mrs. Ziarko seconded, to appropriate $20,000.00 in Permanent Improvement for ongoing boiler repairs. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko. Mr. Fonte explained that the general contractor on the renovation project, NL Construction, has requested a payment of $9,700.00 for additional time needed to complete the renovation project. If the amount is paid, it will take us over the original budget. However, the request for additional time did not meet the contract requirement of within 20 days of the date of the change orders. NL Construction explained they were trying to help the library with exact amounts by waiting to calculate all of the additional labor until the project was completed. Our architect, Mr. Ken Dansizen, does not feel the library should pay them anything additional. Mr. Fonte noted that NL Construction has asked for payment in good faith. Mr. Fonte recommended to the Board to have the request reviewed by our attorney. Mrs. Kroll stated that Bricker and Eckler drafted the construction documents. Mrs. Kroll will discuss the request with the attorney to review our legal obligations and she will advise the Board as soon as she hears from them. Mrs. Kroll will also notify NL Construction. Art – The Gallery features the works of artists Michele Waalkes and Ken Carter, October 17 through November 15, 2009. Opening reception was held Saturday, October 17. Budget & Finance – Mrs. Kroll reported a meeting will need to be scheduled for early to mid-December to discuss the 2010 Budget. By-Law/Policy Ad Hoc - None Personnel – The committee interviewed candidates for the Director position in September. Mr. Shoup noted that the Employment of Sandra Lang as Director and Collective Bargaining Strategy are being moved to Executive Session at the end of the agenda. Future Planning – None Nominating - None Negotiating – None Records Retention – A meeting of the Records Retention Commission was held on October 21, 2009 at 8:00 a.m. (minutes attached). Mr. Shoup moved and Mrs. Rankin seconded, to approve the “Certificate of Records Disposal – Form RC-3” as presented. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko. Communications: None Old Business: None Staff Presentation: None Public Participation: None New Business: Mrs. Ziarko moved and Mr. Fonte
seconded, to adjourn the meeting to Executive Session at 9:07 a.m. for
the purpose of discussing the employment of Sandra Lang as Director.The roll
call was taken as follows: Regular Session reconvened at 9:23 a.m. Mr. Shoup moved and Mr. Fonte seconded, to hire Sandra Lang as Director effective November 1, 2009 at an annual salary of $65,000.00. Mr. Shoup noted that we had about 13 candidates apply for the position, 4 were interviewed, and Sandi was an easy choice for the Board, and that this salary is in the average range for directors. He thanked Sandi for filling in as Interim Director during a challenging time. Mrs. Ziarko moved and Mrs. Rankin seconded, to adjourn into Executive Session at 9:27 a.m. for the purpose of discussing Collective Bargaining Strategy. The roll call was taken as follows: Regular Session reconvened at 9:50 a.m. No action was taken. Next Meeting: The next regular meeting of the North Canton Public Library Board of Trustees will be Wednesday, November 18, 2009 at 8:00 a.m. Adjournment: Mrs. Ziarko moved and Mr. Fonte seconded to adjourn the meeting at 9:52 a.m. Ayes: Mr. Fonte, Mr. Liukart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko. Thomas Shoup, President
|
