NORTH CANTON PUBLIC LIBRARY
BOARD MEETING MINUTES
March 18, 2009

The Board of Trustees of the North Canton Public Library held a regular meeting on Wednesday, March 18, 2009 at the library.  Mr. Shoup called the meeting to order at 8:02 a.m. with following members present:  Mr. Luikart, Mrs. Rankin, Mr. Shoup, and Mr. Smetana.  Absent:  Mr. Fonte, Mrs. Ziarko, and Mrs. Zollinger.  Staff:  Karen Sonderman, Kelly Kroll, JoAnn Simon, Sandra Lang, Debby Hensel and 2 guests.

Mr. Luikart moved and Mr. Smetana seconded to approve the minutes of the January 21, 2009 and February 12, 2009 meetings. Ayes:  Mr. Luikart, Mrs. Rankin, Mr. Shoup, and Mr. Smetana.

Report of the Fiscal Officer:
Mrs. Kroll reviewed the financial report for January and February, 2009. The cash balance in all funds for February was about $1,172,700.00, and encumbrances were about $940,800.00.  The ending balance in all funds was about $231,880.00.  Mrs. Kroll noted that the unencumbered balance in the Permanent Improvement Fund at the end of February was about $117,000.00.  Month to date revenues in all funds was about $150,200.00 and year to date was about $326,400.00.  Month to date expenses for all funds was about $218,900.00.  We have spent approximately $362,000.00 year to date.  Also, Mrs. Kroll submitted the investment report for January and February, 2009 (attached). The Fiscal Officer’s report for January and February, 2009 was accepted as presented to be filed for audit.  Mrs. Kroll reviewed the 2007 - 2009 Public Library Fund report (attached).
 
Mrs. Kroll also reported the following gifts received all in January:
           GIFTS-
                    General Fund –

Friends of the North Canton Public Library donated $2,300.00 – 01/20/2009
 
Memorial & Gift Fund – 
 
Pam Neff donated $218.00 to the Little Art Gallery – 01/07/2009
 
Friends of the North Canton Public Library donated $6,700.00 – 01/20/2009
 
Permanent Improvement Fund –
 
North Canton Library Association donated $34,856.43 – 01/02/2009
 
Capital Art Fund – N/A

Mrs. Rankin moved and Mr. Shoup seconded to accept the gifts with appreciation.  Ayes:  Mr. Luikart, Mrs. Rankin, Mr. Shoup, and Mr. Smetana.

Mrs. Kroll also reported that she will be attending and presenting two sessions at the Ohio Library Council Fiscal Officer Conference in Columbus on April 2-3, 2009. About 80 people are registered.

Report of the Director:   
(January and February, 2009 – report attached). Also, the January and February 2009 Statistics Report. (attached)

Committee Reports:

Building –  Mrs. Sonderman reviewed the progress of the three phases of our renovation project. Because all of the carpeting on the main floor is being replaced,    Library Design needs 12 days to dismantle shelving and replace it.  Mrs. Sonderman reported that the library will need to be closed to the public for at least two weeks for this work.  She added that the closing will impact circulation statistics.  The staff will be working during the closing moving smaller collections, having staff training and attending workshops.  The staff will be encouraged to take vacation at this time.  Mrs. Sonderman requested Board approval to close the library to the public for a continuous three week period during the month of April depending on the construction schedule for carpeting, reorganizing and renovation of the first floor. Anticipated closing dates are April 13, 2009 through May 1, 2009. We will be notifying North Canton Public Schools of our closing. Also, the building will be completely closed on Saturdays and Sundays to all contractors and workers.  Mr. Smetana moved and Mr. Luikart seconded to approve the request as presented.  Ayes:  Mr. Luikart, Mrs. Rankin, Mr. Shoup, and Mr. Smetana.

Mrs. Kroll requested approval of the following Change Orders and increases to the Permanent Improvement Fund appropriations:

Mrs. Rankin moved and Mr. Smetana seconded to approve the request as presented.  Ayes:  Mr. Luikart, Mrs. Rankin, Mr. Shoup, and Mr. Smetana.

It was noted that there was increased cost of the Children’s Department carpet purchase and installation to $17,043.87.  At the January Board meeting, the carpet purchase and installation for the Children’s Department was approved at an amount not to exceed $15,000.00.  The total cost of the carpet ($13,419.30) plus installation ($3,624.57) is $17,043.87.  Funds are appropriated in 450-5-5400 for this increased amount.

Mr. Smetana left the meeting at 9:00 a.m.

Art - The Gallery will be featuring “Art in the Classroom” – Elementary School student’s art display from March 22 – April 09, 2009. Also, new flooring is being installed in the Gallery. The May Show opens on May 2, 2009.

Budget & Finance - None

Personnel - None

Future Planning – None

Nominating - None

Negotiating – None

Records Retention – None

Communications: None

Old Business:   None

New Business:
Mrs. Sonderman displayed the new Digital Signboard that will be placed in the Circulation area.
 
Staff Presentation:  None
 
Public Participation:  Friends of the Library spokesperson, Mary Lou Farbeann reported that they have a tentative date of May 14, 2009 for a book sale.

The next regular meeting of the North Canton Public Library Board of Trustees will be Wednesday, April 15, 2009 at 8:00 a.m.

Adjournment:
The President adjourned the meeting at 9:15 a.m. since there was not a quorum of Board Members available to vote to adjourn.

Thomas Shoup, President
Florence Rankin, Secretary