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NORTH CANTON PUBLIC LIBRARY
BOARD MEETING MINUTES
July 15, 2009

The Board of Trustees of the North Canton Public Library held a regular meeting on Wednesday, July 15, 2009 at the library.  Mr. Shoup called the meeting to order at 8:05 a.m. with following members present:  Mr. Fonte, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko and Mrs. Zollinger. Absent:  Mr. Luikart and Mr. Smetana.  Staff:  Sandra Lang, Kelly Kroll, JoAnn Simon, and 4 staff and guests.

Mrs. Rankin moved and Mrs. Zollinger seconded to approve the minutes of the June 17, 2009 meeting, with three minor corrections.  Ayes:  Mr. Fonte, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko and Mrs. Zollinger.

Report of the Fiscal Officer:
Mrs. Kroll reviewed the financial report for June, 2009. The cash balance in all funds for June was about $523,781.00 and encumbrances were about $279,142.00.  The ending balance in all funds was about $244,638.00.  Mrs. Kroll noted that the unencumbered balance in the Permanent Improvement Fund at the end of June was about $63,925.00.  Month to date revenues in all funds was about $121,370.00 and year to date was about $883,548.00.  Month to date expenses for all funds was about $246,626.00.  We have spent approximately $1,568,052.00 year to date.   Mrs. Kroll also noted  that the results of our decreased funding can been seen on the Cash report -- General Fund month to date expenses exceeded month to date revenues by almost $24,000.  Also, Mrs. Kroll submitted the investment report for June, 2009 (attached). The Fiscal Officer’s report for June, 2009 was accepted as presented to be filed for audit.  Mrs. Kroll reviewed the 2007 - 2009 Public Library Fund report (attached). She explained that recent legislation by the state has reduced the Public Library Fund’s share of the state’s General Revenue Fund tax revenues from 2.22% to 1.97%. She noted that with the recent state’s budget cut of probably around 11%, which was generally understood by the Board and Mrs. Kroll to result in roughly an $86,000.00 reduction in state funding.  Mrs. Kroll stated that by the August Board meeting we will have a much better understanding of our financial status.  She added that she feels the Personnel and Financial Committees must meet before the August Board Meeting.

Mrs. Kroll also reported there were no gifts received in June, 2009.

Report of the Director:    
(June, 2009 – report attached).  Also, included are the June 2009 Statistics Report (attached).  She noted that it appears June was the highest circulation we have ever had for a one month period.  Mrs. Lang added that the North Canton Public Library has ranked second in the nation in libraries serving populations between 25,000 and 50,000. She explained the North Canton Library patrons and staff were very responsive in contacting state government officials to express their concern about cuts to the Public Library Fund.

Committee Reports:  
Building – Mr. Fonte reported the current renovation project is ongoing and is still scheduled to stay within the budget.

Mrs. Kroll requested approval of the following Change Orders:

  • G-5 to N.L. Construction in the amount of $6,992.39 for additional work

  • E-1 to Hilscher-Clarke Electric Co. in the amount of $1,241.93 for additional work

  • P-2 to Doerschuk Plumbing & Heating, Inc. in the amount of  $123.06 for an exterior wall hydrant

Mr. Fonte moved and Mrs. Zollinger seconded, to approve the request as presented.  Ayes: Mr. Fonte, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko and Mrs. Zollinger.

Art – The works of artists Randy Slaughter and Jack Valentine will be featured from July 25, 2009 – August 22, 2009 with an opening reception on Saturday, July 25 from 2 to 4 p.m.

Budget & Finance – Mrs. Kroll requested approval of the revised 2009 PLF and 2009/2010 State budget update:

  • Approval of reduction of 2009 Est. PLF Revenue to $1,293,821

  • Approval of reduction of 2009 General Fund Appropriations (Salaries, Benefits and Library Materials) to $1,808,856

Mrs. Kroll noted that since we received the official notice from the Stark County Auditor of our estimated reduced PLF revenue, the Board must reduce our revenues and appropriations to be in compliance.  Mr. Fonte noted that this revised budget request does not include the Governor’s recently passed budget. The Board will need to again reevaluate the budget within the next few weeks. Mrs. Rankin moved and Mr. Shoup seconded, to approve the budget changes as requested.  Ayes: Mr. Fonte, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko and Mrs. Zollinger.

Personnel – Mr. Shoup reported the director position application deadline is July 17, 2009. Copies of resumes received by the deadline will be mailed next week to committee members.  A meeting of the committee is necessary at the end of July.

Future Planning – None

Nominating - None

Negotiating – None

Records Retention – None

Bylaw/Policy Ad Hoc - None

Communications:  Mr. Shoup received a thank you note from Karen Sonderman.  He also received a letter from Delores Albrecht representing the union offering possible solutions to our budget deficit.

Old Business:   None

New Business:  None

Staff Presentation

Mrs. Ziarko moved, Mrs. Rankin seconded, to adjourn the meeting to Executive Session at 8:38 a.m. for the purpose of discussing collective bargaining strategies.
The roll call was taken as follows:

                                   Fonte                                          Aye
                                   Luikart                                        Absent
                                   Rankin                                        Aye
                                   Shoup                                         Aye
                                   Smetana                                    Absent
                                   Ziarko                                        Aye
                                   Zollinger                                    Aye

 Regular session was reconvened at 9:25 a.m.

Adjournment:
Mrs. Rankin moved and Mr. Fonte seconded, to adjourn the meeting at 9:25 a.m.  Ayes: Mr. Fonte, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko and Mrs. Zollinger.

Thomas Shoup, President
Florence Rankin, Secretary