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NORTH CANTON PUBLIC LIBRARY The Board of Trustees of the North Canton Public Library held an Organizational meeting on Wednesday, January 21, 2009 at the library. Mr. Shoup called the meeting to order at 8:03 a.m. with the following members present: Mr. Fonte, Mr. Luikart, Mr. Shoup, Mrs. Ziarko and Mrs. Zollinger. Absent: Mrs. Rankin and Mr. Smetana. Staff: Karen Sonderman, Kelly Kroll, JoAnn Simon, Sandra Lang, Dolores Albrecht, Elizabeth Blakemore and 1 guest. A letter of confirmation from North Canton City Schools was presented for re-appointment of Thomas Shoup to the North Canton Public Library Board of Trustees for a seven-year term effective January 1, 2009 through December 31, 2015 (attached). Mr. Fonte moved and Mr. Luikart seconded, to close accept the nominations for the Election of Officers for 2009 as follows: President –Thomas Shoup, Vice-President – Andrea Ziarko, Secretary – Flo Rankin. Ayes: Mr. Fonte, Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. The Oath of Office was administered to Mr. Shoup and Mrs. Ziarko and sworn in by Notary Public, Kelly Kroll. Mr. Luikart moved and Mrs. Ziarko seconded, to set the 2009 Board of Trustees Regular Meetings on the 3rd Wednesday of each month at 8:00 a.m. at the library with no meeting scheduled for February. Ayes: Mr. Fonte, Mr. Luikart, Mr. Shoup, Mrs. Ziarko and Mrs. Zollinger. Mr. Shoup created a By-Law/Policy AD HOC Committee of the Board with the following members: Tom Shoup, Andrea Ziarko, and Flo Rankin. Mr. Fonte agreed to serve on the Building Committee. Mr. Luikart agreed to be the third person serving on the Future Planning Committee along with Mr. Shoup and Mr. Smetana. Mrs. Ziarko moved and Mrs. Zollinger seconded, to adjourn the Organizational Board meeting at 8:15 a.m. Ayes: Mr. Fonte, Mr. Luikart, Mr. Shoup, and Mrs. Ziarko, and Mrs. Zollinger. ------------------------ The Board of Trustees of the North Canton Public Library held a regular meeting on Wednesday, January 21, 2009 at the library. Mr. Shoup called the meeting to order at 8:15 a.m. with following members present: Mr. Fonte, Mr. Luikart. Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Absent: Mrs. Rankin and Mr. Smetana. Staff: Karen Sonderman, Kelly Kroll, JoAnn Simon, Sandra Lang, Delores Albrecht, Elizabeth Blakemore and 1 guest. Mr. Fonte moved and Mr. Luikart seconded to approve the minutes of the December 17, 2008 meeting. Ayes: Mr. Fonte, Mr. Luikart, Mr. Shoup, Mrs. Ziarko and Mrs. Zollinger. Report of the Fiscal Officer: Mrs. Kroll also reported the following gifts received: General Fund
– N/A Mrs. Zollinger moved and Mrs. Ziarko seconded to accept the gifts with appreciation. Ayes: Mr. Fonte, Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Report of the Director: Committee Reports: Building – Mrs. Sonderman reported the renovation project is progressing very well. Extra labor was required when the workers found red tile in the Children’s Department walls while demolishing, which will require a change order. The project is keeping on schedule and we are working with Library Design in each phase with the final phase being the Patron Services Desk. Mrs. Sonderman requested approval for the purchase and installation of carpet in the Children’s Department. The contractor installs flooring and is able to do the installation. The estimated cost is $13,000-$15,000 and requires pre-approval. Purchase and installation of the carpet for the Children’s Department were not written into the bid contracts, but were factored into the architects budget for that part of the project at $22,000, since we knew we would be re-carpeting that area. The library plans to purchase the carpeting directly from the manufacturer to save funds. Mr. Fonte moved and Mr. Luikart seconded, approve the purchase of carpeting and a change order to N.L. Construction to cover the installation of carpet for the Children’s Department in an overall amount not exceed $15,000.00. Ayes: Mr. Fonte, Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Art – The Gallery will feature “Art from the Classroom” from students at Hoover High School. The show will be from January 25 – February 15, 2009. Budget & Finance – Mrs. Kroll reviewed the recommendation to decrease the 2009 Budget by almost 11% or about $148,000.00 from the budget the Board approved on December 17, 2008 (attached). This reduction is due to the state’s projected decrease in the Public Library Fund’s (PLF) 2009 revenues and was certified by the County Auditor’s office this week. Mrs. Kroll and the Director went through the budget and reduced several line items including supplies, contracts, library materials, contingency and transfers out in order to bring the appropriations in line with the reduced expected revenues. Mrs. Kroll also recommended in the future, since the economy and PLF is so uncertain, that the Board consider adopting a Temporary budget in November or December each year, and then adopting a Permanent budget by March 31 each year. Revised 2009 Budget: Mrs. Zollinger moved and Mrs. Ziarko seconded, to approve the revised 2009 Budget as presented. Ayes: Mr. Fonte, Mr. Luikart, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Personnel - None Future Planning – None Nominating - None Negotiating – None Records Retention – None Communications: None Adjournment: Thomas Shoup, President
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