|
NORTH CANTON PUBLIC LIBRARY The Board of Trustees of the North Canton Public Library held a regular meeting on Wednesday, September 17, 2008 at the library. Mr. Shoup called the meeting to order at 8:05 a.m. with the following members present: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mr. Smetana, Mrs. Zollinger. Absent: Mrs. Ziarko. Staff: Karen Sonderman, Kelly Kroll, JoAnn Simon, Sandra Lang, Linda Bayman, Jamie Smith and 2 guests. Mrs. Zollinger moved and Mrs. Rankin seconded to approve the minutes of the July 16, 2008 meeting. . Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mr. Smetana, and Mrs. Zollinger. Report of the Fiscal Officer: Mrs. Kroll reviewed the financial report for July and August, 2008. Cash balance in all funds at the end of July was about $510,400.00. The cash balance in all funds for August was about $903,200.00, and encumbrances were about $445,000.00. Mrs. Kroll noted that the unencumbered balance in the Permanent Improvement Fund at the end of August was about $280,100.00. The ending balance in all funds was about $458,200.00. Month to date revenues in all funds was about $121,979.00 and year to date was about $1,340,900.00. Month to date expenses for all funds were about $180,600.00. We have spent approximately $1,306,580.00 year to date. Also, Mrs. Kroll submitted the investment report for July and August, 2008 (attached). The Fiscal Officer’s report for July and August, 2008 was accepted as presented to be filed for audit. Kelly reviewed the 2008 Public Library Fund report (attached). Mrs. Kroll stated that our Audit was finalized in August and is available upon request and also found on the Auditor of State’s website. Mrs. Kroll stated that she attended the Association of Public Treasurers National Conference in Grand Rapids, Michigan in August. She noted how informative and interesting it was. Mrs. Kroll also distributed the 2009 Estimated Public Library Fund revenues as received by the County Auditor. This library will receive about the same revenue as is estimated for 2008, approximately $1.58 million. Mrs. Kroll also reported the following gifts received: GIFTS- Memorial & Gift Fund – North Canton Elementary & Middle School Retired Teachers donated $15.00 in memory of Pauline Royer – 08/05/2008 Fred and Roberta Zollinger donated $30.00 in memory of Jim Powell – 08/18/2008 Permanent Improvement Fund – North Canton Public Library Association donated $36,355.61 – 07/02/2008 Capital Art Fund – N/A Mrs. Rankin moved and Mr. Luikart seconded to accept the gifts with appreciation. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mr. Smetana, and Mrs. Zollinger. Report of the Director: (see Director’s Report – July and August, 2008 – attached). Committee Reports: Mr. Fonte moved and Mrs. Zollinger seconded to appoint Fiscal Officer, Kelly Kroll, as Prevailing Wage Coordinator for the building project as required by Ohio Revised Code of construction. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mr. Smetana, and Mrs. Zollinger. Art – Mr. Smetana reported the current show entitled “The Power of Serenity” by Pam La Rocco is on display until October 19th, with the opening reception on Sunday, September 21st. Budget & Finance – Mrs. Zollinger reviewed the requests for approval of the following fiscal policies: (attached)
Mr. Luikart moved and Mr. Fonte seconded the adoption of these four policies as presented. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mr. Smetana, and Mrs. Zollinger. Personnel – None Future Planning – None Nominating - None Negotiating – None Records Retention – None Communications: (Attached) Old Business: None New Business: Mr. Shoup rescheduled the regular Board Meeting from December 17, 2008, to December 10, 2008. Mrs. Sonderman requested approval to purchase two (2) 3M RFID materials return Slots from OHIONET at $11,899.00 each from the Permanent Improvement Fund probably out of the 2009 budget or possibly out of the 2008 budget if prices are expected to increase. She is requesting approval to spend up to $25,000.00 for the slots, which includes $23,798.00 for the machines and some additional funds (approximately $800.00) to cover shipping. Mrs. Sonderman explained materials are fed into slots and automatically checked in and security reactivated using the RFID technology. Items slide through the chute and into the patron services department workroom, where staff sorts them onto carts for return to the shelves (detailed explanation attached). Mrs. Rankin moved and Mrs. Zollinger seconded to approve the purchase as presented. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mr. Smetana, and Mrs. Zollinger. Mrs. Sonderman requested approval to purchase three (3) additional RFID ShelfCheck stations from OHIONET, one with Basic Fines & Fees credit card software and scanner for total of $67,000.00 from the Permanent Improvement Fund probably out of the 2009 budget or out of the 2008 budget if prices are expected to increase (attached). Mr. Fonte moved and Mr. Smetana seconded to approve the request as presented. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mr. Smetana, and Mrs. Zollinger. Staff Presentation – Community Relations, Linda Bayman, reported she attended the Walsh University Community Fair representing the Library. She also added Curator Elizabeth Blakemore is doing a great job in the gallery. Children’s Department representative, Jamie Smith, reported the Summer Reading Program went very well. Friends of Library member Mary Lou Farbeann stated they are waiting for requests from the library on how they can be of service. Mrs. Sonderman noted that she will be contacting them. Public Participation: None Next Meeting: Adjournment: Thomas Shoup, President |
