NORTH CANTON PUBLIC LIBRARY
BOARD MEETING MINUTES
July 16, 2008

The Board of Trustees of the North Canton Public Library held a regular meeting on Wednesday, July 16, 2008 at the library.  Mr. Shoup called the meeting to order at 8:03 a.m. with the following members present:  Mr. Fonte, Mrs. Rankin, Mr. Shoup,  Mrs. Ziarko, and Mrs. Zollinger.  Absent:  Mr. Luikart and Mr. Smetana. Staff:  Karen Sonderman, Kelly Kroll, JoAnn Simon, Deborah Hensel, Elizabeth Blakemore and Susan Vancavage, and 2 guests.

Mr. Fonte moved and Mrs. Ziarko seconded to immediately adjourn the meeting to executive session at 8:03 a.m. for the purpose of reviewing the audit report per ORC 121.22 (D) (2). The roll call vote was taken as follows:

Mr. Shoup                    Aye
Mr. Fonte                     Aye
Mr. Luikart                   Absent
Mrs. Rankin                 Aye
Mr. Smetana               Absent
Mrs. Ziarko                  Aye
Mrs. Zollinger              Aye

Regular session was reconvened at 8:32 a.m.  Mr. Shoup noted the audit results will be announced at the August Board Meeting if approved by the Auditor of State’s office by then.

Mrs. Rankin moved and Mrs. Zollinger seconded to approve the minutes of the June 18, 2008 meeting.  Mrs. Kroll apologized for omitting Patty DeSimone’s name as a donor in memory of Frank Freed on last month’s Report of Gifts as she was not listed on the donor form, but this has been corrected in the minutes. Ayes:  Mr. Fonte, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.

Report of the Fiscal Officer:
Mrs. Kroll reviewed the financial report for June, 2008.  The cash balance in all funds for June was about $914,700.00, and encumbrances were about $432,400.00.  The ending balance in all funds was about $482,200.00.  Month to date revenues in all funds was about $135,500.00 and year to date was about $1,023,700.00.  Month to date expenses for all funds were about $162,500.00.  We have spent approximately $977,900.00 year to date.  Also, Mrs. Kroll submitted the investment report for June – 2008 (attached). The Fiscal Officer’s report for June - 2008 was accepted as presented to be filed for audit.  Kelly reviewed the PLF report, noting that we are ahead of 2007 year to date income (attached).  Also, Mrs. Kroll stated that she is attending the Association of Public Treasurers national conference in Grand Rapids, Michigan in August.  She received a scholarship which will cover the registration fee and $100 in expenses, so the cost to the Board will be minimal.

Mrs. Kroll also reported the following gifts received:
GIFTS-
                    General Fund –
                    Miscellaneous patron donations - $7.25 – June 2008

Memorial & Gift Fund –
William & Elizabeth Zingler donated $100.00 – 6/6/2008

Permanent Improvement Fund – N/A

Capital Art Fund – N/A

Mrs. Zollinger moved and Mrs. Rankin seconded to accept the gifts with appreciation.  Ayes:  Mr. Fonte, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko and Mrs. Zollinger.

Report of the Director:
(see Director’s Report – June  2008 – attached).

Committee Reports:
Building –Mrs. Sonderman stated the construction drawings should be completed in  September in time for the Board meeting.  She also reviewed the proposed construction phases and timetable.  Mr. Shoup noted that Mr. Luikart will be added to the building committee to fill a vacancy.

Art –   Mrs. Sonderman reported our current show entitled “Collage: The Play of Imagination,” by Gail Wetherall-Sack will be on display until August 7, 2008.  Summer Art Classes began the week of July 7, 2008 and the second session will begin later this month.

Budget & Finance – Mrs. Kroll reviewed an addition to the Donations policy per Mr. Shoup’s request.  The policy notes that donations received at the Patron Services desk totaling $50 or less per month are not subject to approval by the Board.  Mrs. Sonderman stated the Board does not need to approve the revised Donations policy because it is a regulation.

Personnel –   Mr. Shoup recommended that Management policies be reviewed by the Personnel Committee, and that it would be better to have the Board approve them all at one time. Therefore, approval of the policies was tabled until a later meeting.

Future Planning – None

Nominating - None

Negotiating – None

Records Retention – None

Communications:  None

Old Business:   None

New Business:   Mrs. Sonderman recommended that we close the Ream Street entrance/exit for public access.  Mr. Fonte expressed safety issues need to dictate the decision.  Mr. Shoup added that most public buildings are using one main entrance/exit now in the interest of safety.  Mrs. Rankin agreed and pointed out she notices many young people seem to congregate at and around the door.  Board members agreed that signs should be posted during construction making the public aware that this entrance will eventually be closed.  Mr. Fonte moved and Mrs. Ziarko seconded, to close the Ream Street entrance/exit at the end of the construction project with doors to remain in place as fire exits.  Ayes: Mr. Fonte, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.

Staff Presentation – Curator, Elizabeth Blakemore reported that the current artist Gail Wetheral-Sack will donate 15% of her sales to the library.

Mr. Fonte left at 9:24 a.m. due to another appointment.

Public Participation:   None

Next Meeting:
The next regular meeting of the North Canton Public Library Board of Trustees will be held on Wednesday, August 20, 2008 at 8:00 a.m. at the library.

Adjournment:
Mrs. Zollinger moved and Mrs. Rankin seconded, to adjourn the meeting at 9:30 a.m.  Ayes: Mr. Fonte, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko and Mrs. Zollinger.

Thomas Shoup, President
Florence Rankin, Secretary