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NORTH CANTON PUBLIC LIBRARY
BOARD MEETING MINUTES
January 16, 2008

The Board of Trustees of the North Canton Public Library held an Organizational meeting on Wednesday, January 16, 2008 at the library. Mr. Shoup called the meeting to order at 8:04 a.m. with the following members present:  Mr. Dansizen, Mr. Fonte, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Absent:  Mrs. Rankin and Mr. Smetana.  Staff:  Karen Sonderman, Kelly Kroll, Delores Albrecht, and JoAnn Simon.

Mrs. Zollinger moved, Mr. Fonte seconding, to accept the nominations for the Election of Officers for 2008 as follows:  President – Tom Shoup, Vice-President- Andrea Ziarko, Secretary – Flo Rankin.  Ayes: Mr. Dansizen, Mr. Fonte, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.  The Oath of Office was administered to Mr. Shoup and Mrs. Ziarko and sworn in by Notary Public, Kelly Kroll.

Mr. Dansizen moved, and Mrs. Zollinger seconding to approve the appointment of Clerk-Treasurer, Kelly Kroll at $49,920.00 annual salary and Deputy Clerk- Treasurer, JoAnn Simon at $14.40 per hour.  Ayes: Mr. Dansizen, Mr. Fonte, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.

Mrs. Ziarko moved, and Mr. Fonte seconding to approve bonds for Clerk-Treasurer at $100,000. annual premium of $375.00 and Deputy Clerk- Treasurer at $25,000. annual premium of $200.00. Ayes:  Mr. Dansizen, Mr. Fonte, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.

The Oath of Office will be given to Clerk-Treasurer and Deputy-Clerk Treasurer and signed. Both are notaries and will administer the oath to each other.

The 2008 Board of Trustees Monthly Meeting was set for the 1st Wednesday of each month at 8:00 a.m. at the library with no meeting scheduled for February.

The 2008 Board Committees have the same members as 2007 with Mr. Robert Fonte being added to the Budget and Finance Committee.

Mr. Fonte moved and Mr. Dansizen seconding, to adjourn the Organizational Board meeting at 8:16 a.m.  Ayes:  Mr. Dansizen, Mr. Fonte, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. 

The Board of Trustees of the North Canton Public Library held a regular  meeting on Wednesday, January 16, 2008 at the library.  Mr. Shoup called the meeting to order at 8:16 a.m. with the following members present:  Mr. Dansizen, Mr. Fonte, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.  Absent:  Mrs.  Rankin, and Mr. Smetana.  Staff:  Karen Sonderman, Kelly Kroll, Delores Albrecht, and JoAnn Simon.

Mr. Fonte moved and Mrs. Ziarko seconding, to accept the minutes of the December 19, 2007 meeting.  Ayes: Mr. Dansizen, Mr. Fonte, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.

Report of the Clerk-Treasurer: 
Mrs. Kroll reviewed the financial report for the month of December 2007.  The cash balance in all funds was about $868,800.00, and encumbrances were about $66,600.00.  The ending balance in all funds was about $802,200.00.  Month to date revenues in all funds was about $127,700.00 and year to date was about $2,055,200.00.  Mrs. Kroll noted that Interest on Investments for 2007 totaled about $41,500.00. Total Revenues collected were at 99% of the estimate for the year.  Month to date expenses for all funds were about $159,600.00.  We have spent approximately $1,929,000.00 year to date.  Mrs. Kroll noted that total spent and encumbered at year end totaled about 93% of the budget.  Also, Mrs. Kroll submitted the investment report for December – 2007 (attached). The Clerk-Treasurer’s report for December, 2007 was accepted as presented to be filed for audit. 

Mrs. Kroll also reported the following gifts received:
General Fund – None

Memorial & Gift Fund – 

North Canton Retired Middle School and Elementary Teachers donated $15.00 in memory of Rebecca G. Dutka – 12/6/2007 
Friends of the Little Art Gallery donated $180.00 for art class gift Certificates – 12/27/2007 
The W. Henry Hoover Fund donated $5000.00 – 12/27/2007 
The Richard S. Hoover Charitable Fund donated $3000.00 – 12/27/2007

Permanent Improvement Fund – None

Capital Art Fund – None

Mr. Dansizen moved, Mrs. Ziarko seconding to accept the gifts with appreciation.  Ayes:  Mr. Dansizen, Mr. Fonte, Mr. Shoup, Mrs. Ziarko, Mrs. Zollinger.

Report of the Director:   (see Director’s Report - December, 2007 – attached).

Mrs. Sonderman also submitted the Department Manager goals for 2008.

Committee Reports:

Building – Chairman, Ken Dansizen, reported we will begin the process of  advertising request for qualifications from architects for the building renovation from the space utilization plan.  Our plan at this time is to renovate the 1st floor and children’s department   Basically, we will be opening up more space and relocating current space.  We are looking to enclose the outside main entry way.  Our goal is to do these changes as inexpensively as possible. Technical Services will remain the same as will the Art Classrooms. The Director’s office, Community Relations office and Community Relations Clerk office will be moved opening up that area for more library space.

Art –    “Photography” by Canton Camera Club and “Jewelry” by JLC Designs; opened January 13.  This will be on display from January 13 through February 10, 2008.

Budget & Finance – None

Personnel – Mr. Shoup distributed minutes from a meeting on January 11, 2008 regarding 2008 Management salary and benefit proposal.  Executive session to vote on this was moved to the conclusion of regular meeting.  Mr. Shoup distributed evaluations for the Director and Clerk-Treasurer to be completed by the Board members and returned to Mr. Shoup’s home address by February 1, 2008.  Mr. Shoup will complete the results and present them to the Board at March or April meeting.

Promotion:  Alicia Loughry, from Clerk, Patron Services, to Library Associate, Adult & Teen Services, $12.35/hour – 1/2/2008

Promotion:  Margaret (Peggy) Lee, from Page, Patron Services, to Clerk, Patron Services, $8.40/hour – 1/2/2008

New Hire:  Maureen Morrell, (current employee adding to her Page, Patron Services duties), Clerk, Patron Services, $8.40/hour – 1/2/2008

Mr. Fonte moved and Mrs. Zollinger seconded to memorialize the personnel changes in the permanent Board Minutes. Ayes:  Mr. Dansizen, Mr. Fonte, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.

Future Planning – Mr. Dansizen reviewed “Planning for Tomorrow” Strategic Plan 2008 – 2010 (attached).

Mr. Dansizen moved and Mrs. Zollinger seconding to approve the plan as presented.  Ayes:  Mr. Dansizen, Mr. Fonte, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.

Nominating - None

Negotiating – Mrs. Sonderman thanked Mrs. Kroll and Mrs. Lang on behalf of the library for their hard work during contract negotiations.

Records Retention – Mrs. Kroll noted that she will present items to the Board in the spring.

Communications:  Mr. Shoup noted that two communications were received this month.

Old Business – None

New Business – None

Staff Participation – None

Public Participation – None

Mrs. Ziarko moved, Mrs. Dansizen seconding, to adjourn the meeting to executive session at 9:04 a.m. for the purpose of discussing 2008 Management salary and benefit proposal.  The roll call vote was taken as follows:

Mr. Shoup                                         Aye
Mrs. Zollinger                                  Aye
Mr. Dansizen                                    Aye
Mrs. Ziarko                                     Aye
Mr. Fonte                                         Aye
Mrs. Rankin                                    Absent
Mr. Smetana                                Absent

Regular session was reconvened at 9:23 a.m.

Mr. Fonte moved, Mr. Dansizen seconding, to approve the 2008 Manager and Salaries and Benefits proposal as presented effective 12/30/2007 as follows: 
                              Linda A. Bayman                   $37,587.89
                              Carrie T. Hayes                        37,587.89
                              Anne Weissfeld  *                     37,440.00
                              Kelly Kroll                                   51,916.80
                              Sandra K. Lang                         46,608.12
                              Nancy Schory                             43,034.47
                              Karen Sonderman                     68,050.00
                              Susan Vancavage                     44,153.93
                              JoAnn Simon                              15,500.16
                               TOTALS                                $381,879.26
*Anne Weissfeld was hired in December – no increase planned

Ayes:  Mr. Dansizen, Mr. Fonte, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.

The next regular meeting of the North Canton Public Library Board of Trustees will be held on Wednesday, March 19, 2008 at 8:00 a.m. at the library.

Mr. Dansizen moved, Mrs. Ziarko seconding, to adjourn the meeting at 9:27 a.m.  Ayes:  Mr. Dansizen, Mr. Fonte, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger.

Thomas Shoup, President
Florence Rankin, Secretary