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NORTH CANTON PUBLIC LIBRARY The Board of Trustees of the North Canton Public Library held a regular meeting on Wednesday, December 17, 2008 at the library. Mr. Shoup called the meeting to order at 8:04 a.m. with the following members present: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko and Mrs. Zollinger. Absent: Mr. Smetana. Staff: Karen Sonderman, Kelly Kroll, JoAnn Simon, Sandra Lang, Dolores Albrecht and 3 guests. Mrs. Rankin moved and Mr. Luikart seconded to approve the minutes of the November 19, 2008 meeting. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko and Mrs. Zollinger. Report of the Fiscal Officer: Mrs. Kroll also reported the following gifts received: General Fund – N/A Memorial & Gift Fund – Don and Mary Margaret Cairns donated $25.00 in memory of Gary Elliot – 11/03/2008 Kristine Wyler donated $187.00 – 11/5/2006 North Canton Public Library Sunshine Fund donated $35.00 in memory of Marvella Walls – 11/10/2008 North Canton Public Library Sunshine Fund donated $35.00 in memory of Delores Moore – 11/10/2008 John and Linda Coletta donated $25.00 in memory of Gary Elliot – 11/12/2008 Friends of the North Canton Public Library donated $50.00 in memory of Gary Elliot – 11/19/2008 Friends of the North Canton Public Library donated $50.00 in memory of Roberta Miller – 11/18/2008 Permanent Improvement Fund – N/A Capital Art Fund – N/A Mrs. Zollinger moved and Mrs. Ziarko seconded to accept the gifts with appreciation. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Report of the Director: Committee Reports: Building – The Committee met on December 12, 2008 (minutes attached). Bids for the renovation project were opened on December 5, 2008. Mr. Fonte moved and Mrs. Rankin seconded to approve the following contracts for the library renovation project with a commencement date of January 5, 2009 and to authorize the Fiscal Officer to sign contracts:
Mr. Fonte also requested that the Board approve a waiver of the Contractor Qualifications for Doerschuk Plumbing & Heating. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. A meeting of the Building Committee and Contractors will be held on December 23 to discuss the schedule and other details. Art – Photography, jewelry and stained glass by Pam Neff is featured in the Gallery. An opening reception was held on Saturday, December 6, 2008. The artwork will be on display through January 4, 2009. Also, Karen noted that we will be installing new flooring in the Gallery during the renovation. Budget & Finance – A meeting was held on December 1, 2008 (minutes attached). Mrs. Zollinger moved and Mr. Fonte seconded to approve the 2009 Budget as follows:
Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Mr. Fonte moved and Mrs. Ziarko seconded to approve the recommendation of the following appropriations transfers: From Acct
Description
To Account Description
Amount 101-5-1650
Workers’ Comp 101-5-1130
Support Staff Wages
7,100 101-5-8000
Contingency
101-5-1130 Support Staff
Wages
20,900
Total
$ 28,000
Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Personnel- A meeting was held on November 5, 2008 (minutes attached). Mrs. Rankin moved and Mrs. Zollinger seconded to approve the following personnel polices for management staff (attached):
Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Mrs. Rankin moved and Mrs. Zollinger seconded to adjourn the meeting to executive session at 9:05 a.m. for the purpose of discussing Manager Salaries for 2009. The roll call vote was taken as follows: Mr. Fonte Aye Regular session was reconvened at 9:20 a.m. Mr. Luikart moved and Mrs. Ziarko seconded to approve the 2009 Manager salaries effective December 28, 2008 as follows: Linda Bayman $38,713.17 Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Mr. Luikart moved and Mr. Fonte seconded to appoint Kelly A. Kroll, Fiscal Officer, effective January 1, 2009 at an annual salary of $53,474.30, with the salary effective with the pay period beginning December 28, 2008, and a bond in the amount of $100,000.00 at an annual premium of $263. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. The Oath of Office was administered by Notary Public, JoAnn Simon. Mr. Fonte moved and Mrs. Zollinger seconded to appoint Jo Ann Simon, Deputy Fiscal Officer, effective January 1, 2009 at an annual salary of $15,960.88, with the salary effective with the pay period beginning December 28, 2008, and a bond in the amount of $25,000.00 at an annual premium of $100. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. The Oath of Office was administered by Notary Public, Kelly Kroll. Karen Sonderman reviewed the following changes in staff: Retirement: Annette McCartney, Clerk-Specialist, Technical Services, 12/01/2008 Promotion: Jean Ramsey, Clerk-Specialist, Technical Services, from Clerk, Patron Services, 12/02/2008 New Hire: Caroline Arnold, Page, Adult & Teen Services, 10/19/2008 Resignation: Amber Ollis, Page, Adult & Teen Services, 12/14/2008 Mr. Luikart moved and Mr. Shoup seconded to memorialize the personnel changes in the permanent Board minutes. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger Future Planning - None. Nominating - Tom Shoup’s current term on the Board of Trustees will expire on December 31, 2008. Mrs. Zollinger moved and Mrs. Rankin seconded to nominate Tom Shoup for another term of office serving on Board of Trustees of the North Canton Public Library. Ayes: Mr. Fonte, Mr. Luikart, Mrs. Rankin, Mr. Shoup, Mrs. Ziarko, and Mrs. Zollinger. Mr. Shoup has agreed to another seven year term, and Mrs. Kroll will submit his name to the North Canton City Schools Board of Education for approval at their next meeting. Negotiating – None Records Retention – None Communications: None Old Business: None New Business: Mr. Shoup will establish a Policy Committee for Board By-Laws and other governance issues. He asked that a committee be appointed at the January Board meeting, and Andrea Ziarko volunteered to be on the committee. Staff Presentation: None Public Participation: Mike Johnson, Friends of the Library President, inquired about the library’s budget, and if cuts were needed, in what areas would those be? Mr. Shoup explained that there are several areas that the Board would need to consider, including cuts to supplies and material, services and operating hours, along with other areas. He noted that we may also need to look at increasing revenues, such as looking at our current levy. We are bringing in 1993 dollars with our current levy, and it is generating about half of what it could at current property valuation dollars. Mr. Johnson offered that the Friends could help the library more financially in some ways. The next regular meeting of the North Canton Public Library Board of Trustees will be Wednesday, January 21, 2009 at 8:00 a.m. Adjournment: Thomas Shoup, President |
