The Board of Trustees of the North Canton Public Library
held a regular meeting on Wednesday, October 17, 2007 at the library.
Mr. Shoup called the meeting to order at 8:02 a.m. with the following
members present: Mr. Shoup, Mrs. Rankin, Mr. Dansizen, Mrs. Zollinger, Mr.
Fonte, Mrs. Ziarko arrived at 8:05. Absent: Mr. Smetana. Staff: Karen
Sonderman, Kelly Kroll, Jo Ann Simon, Elizabeth Blakemore, Sandra Lang.
Guests: 3
Mrs. Zollinger moved, Mrs. Rankin seconding,
to accept the minutes of the September 19, 2007 meeting. Ayes:
Mr. Shoup, Mrs. Rankin, Mr. Dansizen, Mrs. Zollinger, Mr. Fonte, Mrs. Ziarko:
Absent: Mr. Smetana.
Report of the Clerk-Treasurer:
Mrs. Kroll reviewed the financial report for the month of September
2007. The cash balance in all funds was about $870,687.00, and
encumbrances were about $208,000.00. The ending balance in all funds
was about $662,674.00. Month to date revenues in all funds was about
$126,100.00 and year to date was about $1,513,700.00. Month to date expenses
for all funds were about $165,100.00. We have spent approximately
$1,385,748.00 year to date. Also, Mrs. Kroll submitted the investment report
for September – 2007 (attached). The Clerk-Treasurer’s report for September,
2007 was accepted and filed for audit.
Gifts: Memorial & Gift Fund – None
Permanent
Improvement Fund - None
Capital Art
Fund - None
Report of the Director:
(see Director’s Report – October, 2007 –
attached). Mrs. Sonderman recommended closing the library for two upcoming
dates. Tom Shoup requested that the closings be addressed under New
Business.
Committee Reports:
Building – Chairman Ken Dansizen
reported an estimate from one contractor has been received to date for
replacement of the concrete walkways and steps. He is expecting two
more very soon. Mrs. Sonderman asked if it was possible to have the concrete
work done on November 7, 2007 when the library is closed to the public. Mr.
Dansizen thought it was possible.
Art - “Appreciation of our Land and Maker,” – by Barbara
Krans Jenkins, on display until October 28th. Ms. Blakemore reported
that this display has been attended by 208 people to date. The next show
will feature Joe and Judy Hertzi from November 4 through December 2.
Also, there are 10 fall art classes with 110 students attending.
Budget & Finance – Mrs. Kroll reported that the Budget
Committee must set up a meeting soon to discuss the 2008 Budget. Mrs.
Kroll explained that the Resolution accepting the amounts and rates of the
library’s tax levy is required by the Stark County Auditor (document
attached). Mr. Fonte moved, Mr. Dansizen seconding, to
accept the resolution as presented. Ayes: Shoup, Rankin, Dansizen,
Zollinger, Fonte, Ziarko.
Mrs. Kroll explained that a clerical error with prior year
reporting of Ohio Public Employees Retirement System (OPERS) deductions was
discovered. In the 1990’s, the library Board approved employees’ share
of OPERS deductions as pre-tax, however the deductions were still reported
to OPERS as after-tax until late 2006. This resulted in OPERS not
withholding federal and state income taxes on lump sum distributions paid to
ten former NCPL employees. OPERS has sent each of the affected former
employees corrected 1099’s and notified them that they may be required to
file corrected income tax returns and may owe back income taxes as well as
penalties. One such employee had contacted Mrs. Kroll with penalties and
fees she incurred as a result. Mr. Fonte asked Mrs. Kroll to contact
the IRS to request a waiver of the penalties on behalf of the former
employees. Mrs. Kroll will also contact the former employees that were
affected, who will have until April 15, 2008 to respond with proper
documentation of late penalties and costs to be reimbursed by the library. Mrs.
Zollinger moved, Mrs. Ziarko seconding, to authorize the
Clerk-Treasurer to reimburse the affected former employees from account
101-5-51140 for late penalties and fees incurred with proper documentation
through April 15, 2008. Ayes: Shoup, Rankin, Dansizen, Zollinger, Fonte,
Ziarko.
Personnel – Mrs. Sonderman reported the following:
- New Hire: Ryan Kibby, Page, Adult & Teen Services, 09/24/2007
- New Hire: Denise Brown, Page, Children’s Services, 10/09/2007
Mr. Dansizen moved, Mr. Fonte seconded to
memorialize the personnel changes in the permanent Board minutes.
Ayes: Shoup, Dansizen, Rankin, Fonte, Zollinger, Ziarko.
Future Planning – Mr. Dansizen requested a meeting to
discuss future planning and finances and would like the Clerk-Treasurer to
attend.
Nominating – Mrs. Sonderman reported Mr. Smetana’s term is
expiring December 31, 2007. Mrs. Zollinger will contact him to inquire
if he would like to serve another term.
Negotiating – The Executive Session request to discuss
contract negotiations was moved to end of regular session.
Records Retention – None
Communications – Card from Cecilia Baker
Old Business – None
New Business – Mr. Dansizen moved, Mrs. Rankin
seconding, to close the library on Sunday, December 23, 2007, and
to close, to the public only, on November 7, 2007 for a computer hardware
and software upgrade. Staff members will report to work on November 7,
2007 as usual or can take vacation leave. Ayes: Shoup, Rankin,
Dansizen, Zollinger, Fonte, Ziarko.
Staff Participation – Sandra Lang expressed that the staff
is doing a wonderful job shelf reading. She also thanked the Board for
the closure on 12/23/07. Elizabeth Blakemore welcomed Linda Bayman
back from sick leave.
Public Participation – Sarah Schumaker commented the
entrances were locked this morning. Mrs. Sonderman apologized and
explained that the custodian was off today.
Mr. Ziarko moved, Mrs. Zollinger seconding, to adjourn the
meeting to executive session at 8:48 a.m. for purpose of discussing contract
negotiations. The roll call vote was taken as follows:
Mr. Shoup
Aye
Mr. Dansizen
Aye
Mrs. Zollinger
Aye
Mrs. Rankin
Aye
Mrs. Ziarko
Aye
Mr. Fonte
Aye
Regular session reconvened at 9:38 a.m.
The next regular meeting of the North
Canton Public Library Board of Trustees will be held on Wednesday, November
21, 2007 at 8:00 a.m. at the library.
Mrs. Ziarko moved, Mrs. Zollinger seconding, to adjourn
the meeting at 9:40 a.m. Ayes: Shoup, Dansizen, Zollinger,
Rankin, Fonte, Ziarko.
Thomas Shoup, President
Roberta Zollinger, Secretary
