The Board of Trustees of the
North Canton Public Library held a regular meeting on Wednesday, November
21, 2007 at the library. Mr. Shoup called the meeting to order at 8:07
a.m. with the following members present: Mr. Shoup, Mrs. Rankin, Mr.
Dansizen, Mr. Smetana, Mr. Fonte, and Mrs. Ziarko. Absent: Mrs. Zollinger.
Staff: Kelly Kroll, Elizabeth Blakemore, Sandra Lang, Dolores Albrecht.
Mrs. Ziarko moved, Mr. Dansizen seconding,
to accept the minutes of the October 17, 2007 meeting. Ayes: Mr.
Shoup, Mrs. Rankin, Mr. Dansizen, Mrs. Zollinger, Mr. Fonte, and Mrs. Ziarko.
Report of the Clerk-Treasurer:
Mrs. Kroll reviewed the financial report for the month of October 2007.
The cash balance in all funds was about $936,500.00, and encumbrances were
about $186,700.00. The ending balance in all funds was about
$747,800.00. Month to date revenues in all funds was about $191,615.00
and year to date was about $1,705,300.00. Month to date expenses for all
funds were about $125,800.00. We have spent approximately
$1,511,500.00 year to date. Also, Mrs. Kroll submitted the investment report
for October – 2007 (attached). Mr. Fonte moved, Mrs. Rankin
seconding to accept the Clerk-Treasurer’s report for October, 2007
as presented and to be filed for audit. Ayes: Mr. Shoup, Mrs.
Rankin, Mr. Dansizen, Mrs. Zollinger, Mr. Fonte, and Mrs. Ziarko.
Mrs. Kroll also reported the
following gifts received:
General Fund –
Dr. Robert V. Wade donated $200.00 for general operations – 10/25/2007
Memorial & Gift Fund –
Esther Poteete and David & Earlene Held donated $50.00 in memory of Mary S.
Bukowy – 10/3/2007
Marguerite M. Haun donated $25.00 in memory of Mary S.
Bukowy – 10/10/2007
David Currie donated $150.00 in memory of Mary S. Bukowy
– 10/2/2007
Estate of Mary Bukowy donated $50.00 in memory of Mary S.
Bukowy – 10/17/2007
Permanent Improvement Fund –
None
Capital Art Fund – None
Mr. Dansizen moved, Mrs. Rankin seconding
to accept the gifts with appreciation. Ayes: Mr. Shoup, Mrs.
Rankin, Mr. Dansizen, Mr. Smetana, Mr. Fonte, and Mrs. Ziarko.
Report of the Director:
(see Director’s Report - November, 2007 – attached). Mrs. Kroll and Mrs.
Lang reviewed the Director’s report.
Committee Reports:
Building – Chairman Ken
Dansizen reported that the concrete work is completed and the railing and
backfilling are left to complete.
Art – “Then and Now – A 50
Year Journey in Art,” by Joseph and Judith Hertzi on display until December
2, 2007. Mr. Smetana noted that the gallery was very crowded for
the opening of the show earlier this month. Mrs. Blakemore reported
that the show has had 204 visitors to date.
Budget & Finance – Mrs. Kroll
reported that the Committee met on November 14th. She is asking the
Board to give her the authorization to invest funds in the State Treasury
Asset Reserve of Ohio (STAR-OHIO) fund with is available to Ohio’s public
entities. Mr. Fonte moved, Mrs. Ziarko seconding, to
accept the resolution as presented. Ayes: Mr. Shoup, Mrs. Rankin, Mr.
Dansizen, Mr. Smetana, Mr. Fonte, and Mrs. Ziarko.
Mrs. Kroll presented the 2008
Budget proposal. The General Fund estimated income is based on our new
funding source for 2008, which will be 2.2% of the state’s General Revenue
Fund tax collections. Kelly cautioned that the revenue to be received
from the LLGSF is based on the state’s estimates and is tied to Ohio’s
economy. Because of this, she recommended budgeting less than the
estimated revenues in the event the projections fall short. The
General Fund budget provides for increases in general operating costs and an
increase to 18% of the General Fund budget for library materials. The
proposed budgets for each fund are:
Est. Revenue
Budget
General
$2,119,036
$2,013,000
Special Revenue (Memorial & Gift)
40,000
17,000
Permanent Improvement
15,000
515,000
Capital Art
5,800
2,000
Total all funds
$2,679,836
$2,547,000
Mr. Dansizen moved, Mrs. Rankin seconding
to approve the 2008 budget as presented. Ayes: Mr. Shoup, Mrs.
Rankin, Mr. Dansizen, Mr. Smetana, Mr. Fonte, and Mrs. Ziarko.
Mr. Dansizen moved, Mrs. Rankin seconding
to approve the appropriation of an inter-fund transfer in the amount of
$85,000 from the General Fund (101-5-9900 Transfers Out) to the Permanent
Improvement Fund (450-4-9900 Transfers In) before the end of this calendar
year. Ayes: Mr. Shoup, Mrs. Rankin, Mr. Dansizen, Mr. Smetana,
Mr. Fonte, and Mrs. Ziarko.
Mrs. Kroll gave the Board an
update on the 2006/2007 audit. The Auditor of State has requested that
we contract with Charles E. Harris & Associates again. The estimated
cost will be $6,720, which is an increase over the previous audit due to the
presentation of GAAP look-alike statements rather than cash, and increased
costs at the CPA firm. The audit should be done in the spring of 2008.
Mr. Shoup and Mr. Dansizen
reported that Karen has been approached by a local couple who would like to
name the library as beneficiary in their trust fund, with the funds to be
used towards library programs. Karen will submit a proposal for author
and lecture series later this month.
Personnel –
Future Planning – Mr. Dansizen
reported that the Committee met on November 14th and discussed the “Planning
for Tomorrow” strategic plan. Some changes were suggested to the draft
and Karen plans to share it with the staff for their review. She hopes
to have a final version of the plan for Board approval soon. There was
also discussion of levy revenues as part of the library’s long term
planning.
Nominating – Mr. Smetana’s
current term on the Board expires 12/31/2007. He has agreed to another
seven year term, and Mrs. Kroll will submit his name to the North Canton
City Schools Board of Education for approval at their next meeting.
Negotiating – The Executive
Session to discuss contract negotiations was moved to end of regular
session.
Records Retention – None
Communications:
Mr. Shoup noted the following communications received this month:
a. Unique Management Services, Inc. report
b. Email from Barbara Krans Jenkins
c. Email from Sarah Shumaker
Old Business – None
New Business – None
Staff Participation – Dolores Albrecht
noted that the library staff and patrons are participating in Books for Kids
and the Giving Tree. Sandi Lang noted that the couple who was planning
to name the library as beneficiary of their trust had been to the library
several times to use our investment materials. Elizabeth Blakemore
noted that the previous month’s artist donated $250 from her show, and Dr.
Wade donated $200 to the gallery’s operations. She also noted that
there are 14 art classes scheduled for the Winter session and that she is
looking into new lighting for the gallery.
Public Participation – None
Mr. Dansizen moved, Mrs. Ziarko seconding,
to adjourn the meeting to executive session at 8:45 a.m. for purpose of
discussing contract negotiations. The roll call vote was taken as
follows:
Mr. Shoup
Aye
Mr. Dansizen
Aye
Mr. Smetana
Aye
Mrs. Rankin
Aye
Mrs. Ziarko
Aye
Mr. Fonte
Aye
Regular session reconvened at
9:20 a.m.
The next regular meeting of
the North Canton Public Library Board of Trustees will be held on Wednesday,
December 19, 2007 at 8:00 a.m. at the library.
Mrs. Ziarko moved, Mr. Dansizen seconding,
to adjourn the meeting at 9:22 a.m. Ayes: Mr. Shoup, Mr.
Dansizen, Mr. Smetana, Mrs. Rankin, Mr. Fonte, and Mrs. Ziarko.
Thomas Shoup, President
Roberta Zollinger, Secretary
