NORTH CANTON PUBLIC LIBRARY
BOARD MEETING MINUTES
April 18, 2007

The Board of Trustees of the North Canton Public Library held a regular meeting on Wednesday, April 18, 2007 at the library. Mr. Shoup called the meeting to order at 8:03 a.m. with the following members present: Mr. Shoup, Mr. Lawton, Mrs. Rankin, Mr. Dansizen (arrived after meeting started), and Mrs. Ziarko. Absent: Mr. Smetana, Mrs. Zollinger. Others: Karen Sonderman, Kelly Kroll, Jo Ann Simon. Guests: Diane Applegate.

Mr. Lawton moved, Mrs. Ziarko seconding, to accept the minutes of the March 21, 2007 meeting as corrected by changing the names of Mr. Dansizen moving to accept the minutes and Mrs. Ziarko seconding the minutes of the March 21, 2007 board meeting. Ayes: Lawton, Rankin, Shoup, and Ziarko. Absent: Zollinger, Smetana, Dansizen

Report of the Clerk-Treasurer:
Mrs. Kroll reviewed the financial report for the month of March. The cash balance in all funds was about $947,000.00, and encumbrances were about $242,000.00. The ending balance in all funds was about $705,000.00. Month to date revenues in all funds was about $166,000.00, and year to date was about $675,000.00. Month to date expenses for all funds were about $176,000.00. We have spent approximately $471,000.00 year to date. Mrs. Rankin moved, Mrs. Ziarko seconding to accept the financial report as presented. Ayes: Rankin, Ziarko, Lawton, Shoup. Absent: Zollinger, Smetana, Dansizen.

Mr. Lawton moved, Mrs. Ziarko seconding, to accept the following gifts for the Memorial and Gift Fund:

Memorial & Gift Fund – NCPL Sunshine Fund donated $25.00 in memory on Nancy Schory’s mother – 3/7/2007.

Robert and Mary Mihaly donated $35.00 in memory of Catherine Powell – 3/12/2007.

College Club Book Group donated $25.00 – 3/22/2007.

Ayes: Shoup, Lawton, Ziarko, Rankin. Absent: Zollinger, and Smetana, Dansizen.

Report of the Director:
(see Director’s Report – March, 2007 – attached)

Committee Reports:
Building - None
Art – None
Budget & Finance – Mrs. Kroll will need to meet with the committee to
develop the asking tax budget for the May board meeting. Mrs. Sonderman stated today is “Legislative Day” in Columbus and a library director will testify for library funding.
Personnel – None
Future Planning – Mrs. Sonderman reported they are awaiting a second report from Triad Architects. Hopefully, she will be able to present it at the May board meeting.
Nominating – None
Negotiating – The current contract will expire on December 31, 2007. Mrs. Sonderman has contacted Kastner, Westman & Wilkins to handle negotiations. The general consensus was that it was not necessary for the board to take action to employ Kastner, Westman & Wilkins.
Communications – Karen received a very positive comment card from a very pleased patron. She also received a telephone call from an irate patron stating that along with other complaints he was upset because he was not permitted to use the library’s computers.
Old Business – none

New Business:
Mr. Dansizen arrived at 8:26 a.m.

Mrs. Sonderman stated we have guests today from Amherst Public Library to observe everyday operations of our library.

Mrs. Kroll explained that she would like to able to invest library funds in other banking institutions. We currently can use only Chase Bank, since this is the only bank where the Board has a depository agreement. This would enable her to be able to “shop” different rates at other banks. There is no fee to open investment accounts. The Clerk-Treasurer is required to take annual continuing education for investing public funds. Mrs. Kroll stated we currently have around $800,000.00 to invest. Before investing funds, the Board must approve a depository agreement with each bank. Mrs. Kroll will bring these to the May meeting. Mr. Lawton moved, Mrs. Ziarko seconded to authorize the Clerk- Treasurer, Mrs. Kroll, to open an investment account with Chase Investment Services and provide a monthly spreadsheet on investments to the Board each month. Ayes: Shoup, Lawton, Ziarko, Dansizen, Rankin. Absent: Zollinger, Smetana.

Other Reports:
Mrs. Sonderman presented the Food for Fines Campaign. (see attached Food for Fines report). Mrs. Ziarko moved, Mrs. Rankin seconding, to authorize the Director to hold the Food for Fines campaign from June 4 – June 16. Ayes: Shoup, Lawton, Ziarko, Dansizen, Rankin. Absent: Zollinger, Smetana.

The next regular meeting of the North Canton Public Library Board of Trustees will be held on Wednesday, May 16, 2007 at 8:00 a.m. at the library.

Mr. Lawton moved, Mrs. Ziarko seconding, to adjourn the meeting at 8:50 a.m. Ayes: Lawton, Ziarko, Shoup, Dansizen. Absent: Zollinger, Smetana.

Thomas Shoup, President
Roberta Zollinger, Secretary