North Canton Public Library - Board Meeting Minutes

The Board of Trustees of the North Canton Public Library held a special meeting for the purpose of conducting regular business on Thursday, September 28, 2006 at the library. Mr. Shoup called the meeting to order at 8:00 a.m. with the following members present: Mr. Dansizen, Mr. Lawton, Mrs. Rankin, Mr. Smetana, Mrs. Zollinger. Absent: Mrs. Ziarko. Others: Karen Sonderman, Farilyn Buchman. Guests: Phil Stahler, Debby Hensel.

Mr. Lawton moved, Mrs. Zollinger seconding, to approve the minutes of the August 16, 2006 meeting as presented. Ayes: Mr. Dansizen, Mr. Lawton, Mrs. Rankin, Mr. Shoup, Mr. Smetana, Mrs. Zollinger. Absent: Mrs. Ziarko.

The Clerk-Treasurer’s report for August 2006 was accepted and filed for audit. It was reported that at the Stark County Budget Commission hearing it was reported that the amount that will be certified for appropriation in 2007 would be based on the frozen funding distribution of 2006. Because of our increased percentage of the county distribution formula, we can expect an approximate $10,000.00 increase to our LLGSF annual income.

Mr. Dansizen moved, Mrs. Rankin seconding, to accept the following gifts for the Memorial and Gift Fund;

Ayes: Mr. Dansizen, Mr. Lawton, Mrs. Rankin, Mr. Shoup, Mr. Smetana, Mrs. Zollinger. Absent: Mrs. Ziarko.

Mr. Lawton moved, Mr. Smetana seconding, to accept the following gifts for the Capital Art Fund;

Ayes: Mr. Dansizen, Mr. Lawton, Mrs. Rankin, Mr. Shoup, Mr. Smetana, Mrs. Zollinger. Absent: Mrs. Ziarko.

Mr. Dansizen moved, Mr. Lawton seconding, that the 2007 local levy rate of .50 mills with the effective millage of .31, and the estimated amount of $195,729.00, as certified by the Stark County Budget Commission and the Stark County Auditor be accepted for collection. Ayes: Mr. Dansizen, Mr. Lawton, Mrs. Rankin, Mr. Shoup, Mr. Smetana, Mrs. Zollinger. Absent: Mrs. Ziarko.

Mrs. Rankin moved, Mrs. Zollinger seconding, to make the following modifications to the General Fund appropriations;

	To Account		From Account
$ 470.00	1620	Life Insurance	8000	Contingency
800.00	2142	Art Class Supplies	8000	Contingency
1,500.00	2200	Building Supplies	8000	Contingency
125.00	2510	Vending Supplies	8000	Contingency
2,775.00	3290	Printing & Publicity	8000	Contingency
1,000.00	3610	Electric Utilities	8000	Contingency
200.00	3630	Water & Sewer	8000	Contingency
1,240.00	3722	Art Class Teacher Fees	8000	Contingency
100.00	3780	Payroll & Bank Fees	8000	Contingency

Ayes: Mr. Dansizen, Mr. Lawton, Mrs. Rankin, Mr. Shoup, Mr. Smetana, Mrs. Zollinger. Absent: Mrs. Ziarko.

The Director presented the statistical and usage reports for August 2006. Another month of over 100,000 items circulated has created a 5% increase for the month, which has brought the year-to-date circulation to a 15% increase. There continues to be steady use of our recorded services also. Installation of the new telephone system has begun and will be finished during the staff In-Service training day. The library will be closed on Friday, September 29th for In-Service training, which will include a variety of programs as well as staff visits to area libraries. Work on repairs to the meeting room and the circulation area will also be taking place during this closing.

Mr. Dansizen, Building Committee Chair, shared a proposal from the Friends of the Library to have a stain glass sign made. The sign created by Studio Arts and Glass will be mounted on a movable base and would be purchased with funds given to the Friends in memory of Pat Barclay.

Mr. Dansizen moved, Mr. Lawton seconding, to accept the gift of a stain glass sign from the Friends of the Library in the design that has been submitted for approval. Ayes: Mr. Dansizen, Mr. Lawton, Mrs. Rankin, Mr. Shoup, Mr. Smetana, Mrs. Zollinger. Absent: Mrs. Ziarko.

Mr. Dansizen reviewed a proposal from ITS Construction to install sectional wall storage units in the lower level hall and the second floor staff area hall. These units will be used to store decorations used by the Children’s Department and for moving of stored materials and supplies to a more secure location.

Mr. Dansizen moved, Mrs. Rankin seconding, to approve the proposal from ITS Construction to order and install two sectional wall cabinet units at a cost not to exceed $5,980.00, from the Permanent Improvement Fund. Ayes: Mr. Dansizen, Mr. Lawton, Mrs. Rankin, Mr. Shoup, Mr. Smetana, Mrs. Zollinger. Absent: Mrs. Ziarko.

Mr. Lawton moved, Mrs. Zollinger seconding, to move $1,500.00 in the Permanent Improvement Fund to account 450-5-5400 Building Improvements from 450-5-5200 Land Improvement Ayes: Mr. Dansizen, Mr. Lawton, Mrs. Rankin, Mr. Shoup, Mr. Smetana, Mrs. Zollinger. Absent: Mrs. Ziarko.

Mr. Smetana, Art Committee Chair, reported that the current gallery show, Beauty in the Night Sky, has been very popular, especially with students. On October 20th Colors-World of Colors/Wearing the Colors will open with Isabel Zaldivar’s multi media paintings and the wearable fiber works of Roslyn Rothenberg. Laurie Harbert, Gallery Curator, will be acting as the guest curator at the Canton Museum of Art for a show that will feature pieces from our permanent collection. Fall art class registrations are exceeding prior year totals. Several new classes have been added to accommodate home schoolers in the area.

Mr. Shoup, Personnel Committee Chair, reported that the committee would be reviewing the applications received for replacement of the Clerk-Treasurer. The most qualified candidates will be interviewed before the October meeting.

Mr. Dansizen, Future Planning Chair, distributed the tabulation of responses from the recent Future Planning Committee user survey. There were 793 respondents with the majority being very happy with the services and facility. The only category, which did not receive either excellent or good in the responses, was the parking availability. The committee members will each be working on a section of the plan, and it is hoped to have a draft available for the October Board Meeting.

The Director shared several thank you letters as well as a note from the online comments.

Debby Hensel, staff representative, said that she had a lot of fun helping with the compiling of the patron survey, and found some of the comments very interesting. She stated that the responses show why our library continues to rank number 1 in the HAPLR report.

Phil Stahler, Friends of the Library representative, thanked the Board for approving the stain glass sign.

The next regular meeting of the North Canton Public Library will be held on October 18, 2006 at 8:00 a.m.

Mr. Lawton moved, Mr. Dansizen seconding, to adjourn the meeting at 9:07 a.m. Ayes: Mr. Dansizen, Mr. Lawton, Mrs. Rankin, Mr. Shoup, Mr. Smetana, Mrs. Zollinger. Absent: Mrs. Ziarko.