North Canton Public Library - Board Meeting Minutes

The Board of Trustees of the North Canton Public Library held a regular meeting on Wednesday, September 21, 2005 at the library. Mr. Shoup called the meeting to order at 8:00 a.m. with the following members present: Mr. Dansizen, Mr. Lawton, Mrs. Schiltz, Mr. Smetana, Mrs. Zollinger. Absent: Mrs. Hoover. Others: Karen Sonderman, Farilyn Buchman. Guests: Phil Stahler, Debby Hensel.

Mr. Lawton moved, Mrs. Zollinger seconding, to accept the minutes of the August 17, 2005 meeting as presented. Ayes: Dansizen, Lawton, Schiltz, Shoup, Smetana, Zollinger. Absent: Hoover.

The Clerk-Treasurer’s report for August 2005 was presented and filed for audit.

Mr. Dansizen moved, Mr. Smetana seconding, approval to reduce the General Fund Appropriation in the amount of $22,000.00 in order to keep within the limits of the recently decreased estimated LLGSF income. Ayes: Dansizen, Lawton, Schiltz, Shoup, Smetana, Zollinger. Absent: Hoover.

Mr. Lawton moved, Mrs. Zollinger seconding, to increase the Memorial and Gift Fund appropriation by $7,000.00, from the prior year carry-over, to allow for payment of the automatic awning. Ayes: Dansizen, Lawton, Schiltz, Shoup, Smetana, Zollinger. Absent: Hoover.

Mrs. Zollinger moved, Mr. Dansizen seconding, approval to make account modifications in the General Fund and Permanent Improvement Fund as follows:

Amount	To Account		From Account
Modified	Number	Name	Number	Name
$10,000.00	2110	Office Supplies	8000	Contingency
3,000.00	3410	Building & Liability Insurance	8000	Contingency
400.00	4114	YA Paperback Books	8000	Contingency
3,000.00	4325	Online AV Materials	4320	Adult AV

Permanent Improvement Fund
$10,000.00 5200 Land Improvement 5400 Building Imp.

Ayes: Dansizen, Lawton, Schiltz, Shoup, Smetana, Zollinger. Absent: Hoover.

Mr. Dansizen moved, Mr. Lawton seconding, to accept the following gifts for the Memorial and Gift Fund:

Ayes: Dansizen, Lawton, Schiltz, Shoup, Smetana, Zollinger. Absent: Hoover.

The Director presented the statistical reports for August 2005. A very healthy increase in all categories resulted in a 13% increase for the month, and helps maintain the 4% year-to-date number. The updates to the Polaris automated system that were scheduled for this month have been postponed until October. It was decided some upgrades to the server were needed for optimum efficiency. Also there had not been enough time to allow for sufficient staff access to the training module. Work is being done on creating a staff Intra Net system. Access to this system would be limited to current staff members through an ID and password. Copies of the Labor Agreement and Policy Manual, as well as staff announcements, memos, and other items of information would be posted. We have applied through the Adopt A Library project, to become a sister library to a library in either Mississippi or Louisiana that has been affected by Hurricane Katrina. The Sun digitization project has received notice that the Hoover Foundation will be sending a gift of $15,000.00. This gift will go toward the matching funds needed to receive the $50,000.00 that has been pledged by the North Canton Library Association. The Heritage Society is continuing to apply for grants for this project, and more fund raising efforts are being planned for this fall.

Mr. Dansizen, Building Committee Chair, reported that the awning over the gallery plaza is up and working. It covers a large area and will be used several times a year for gallery opening events. The committee and the Director have been working on the possibility of making changes to the drive through book drop area. Continued patron complaints have resulted in plans to reverse the traffic flow and parking spaces through this area, and the relocation of the book and AV return boxes to an area adjacent to the west side of the building. These changes will allow patrons more time to align their vehicles with the drop boxes, and will allow easier access for the staff when emptying the boxes. Also in this plan is the creation of a concrete pad for placement of the trash receptacle. It is also being recommended that the planting wall outside the Ream Street entrance be removed. These changes will create added safety for patrons using this area, and will add three much needed parking spaces. A proposal has been received from ITS Construction to make these changes at a cost of $19,450.00.

Mr. Lawton moved, Mrs. Schiltz seconding, to approve a contract with ITS Construction in the amount of $19,450.00, with funds from the Permanent Improvement Fund, to make the proposed changes to the drive through book drop and parking area, with the goal of added patron safety. Ayes: Dansizen, Lawton, Schiltz, Shoup, Smetana, Zollinger. Absent: Hoover.

It was announced that the Little Art Gallery 75th Anniversary banners are hanging on the street light banner poles along Main Street.

Mr. Dansizen moved, Mr. Lawton seconding, to adjourn to executive session at 8:50 a.m. to discuss personnel issues.

Regular session was reconvened at 9:28 a.m.

The next regular meeting of the North Canton Public Library Board of Trustees will be held on Wednesday, October 19, 2005 at 8:00 a.m.

Mrs. Schiltz moved, Mr. Dansizen seconding, to adjourn the meeting at 9:32 a.m.
Ayes: Dansizen, Lawton, Schiltz, Shoup, Smetana, Zollinger. Absent: Hoover.