The Board of Trustees of the North Canton Public Library held a regular
meeting on Wednesday, June 16, 2004 at the library. Mr. Shoup called the
meeting to order at 8:00 a.m. with the following members present: Mr. Dansizen,
Mr. Lawton, Mrs. Schiltz. Absent: Mrs. Hoover, Mr. Smetana, Mrs. Zollinger.
Others: Karen Sonderman, Farilyn Buchman. Guests: Phil Stahler, Sue Krantz,
Debby Hensel.
Mr. Dansizen moved, Mrs. Schiltz seconding, to accept the minutes of the May
19, 2004 meeting as corrected. Ayes: Dansizen, Lawton, Schiltz, Shoup. Absent:
Hoover, Smetana, Zollinger.
The Clerk-Treasurer’s report for May 2004 was accepted and filed for audit.
Mr. Dansizen moved, Mr. Lawton seconding, approval to modify the General Fund
accounts as follows: Increase account 3760 Other Contracts by $2,700.00,
increase account 4930 Toys & Games by $35.00, decrease account 8000
Contingency by $2,735.00. Ayes: Dansizen, Lawton, Schiltz, Shoup. Absent:
Hoover, Smetana, Zollinger.
Mr. Lawton moved, Mrs. Schiltz seconding, to accept the following gifts for
the Memorial and Gift Fund:
Grace and Dean Measel gave $25.00 for the purchase of
materials in memory of Donald Booth
The Friends of the Library gave $200.00 for adult program materials
The Friends of the Library gave $750.00 for children’s program materials
Sally Marchand gave $25.00 for the purchase of materials in memory of Ethel
Rheim
The Friends of the Library gave $50.00 for the purchase of materials in
memory of Ethel Rheim
The Friends of the Library gave $50.00 for the purchase of materials in
memory of Iris Brett
The North Canton Friends and Newcomers Club gave $118.00 for library
materials
Ayes: Dansizen, Lawton, Schiltz, Shoup. Absent: Hoover, Smetana, Zollinger.
The Director presented the statistical reports for May 2004.
Circulation increased by 4% for the month, even with another slight decline in
juvenile borrowing. Our 6% year-to-date growth is continuing to hold. Internet
hits to our Library home page have shown another large increase for the month.
Details from the MOLO statistical analysis of user profiles for the month were
shared with the Board. Our 90 days trial period with Unique Management
collections will begin on June 21. Equipment and FID tags for implementation
of the 3M materials security system will begin to arrive the end of June.
The Director explained the importance that patron self-checkout will play in
the future of library services. It was explained that funding has been set
aside for the purchase of the self-checkout units that will interface with
Polaris. It would be advantageous to implement this project in conjunction
with the materials security system.
Mr. Lawton moved, Mrs. Schiltz seconding, approval to purchase two patron
self-checkout units and any software needed, from Gaylord Information Systems,
at a cost of approximately $50,000.00 from the Permanent Improvement Fund.
Ayes: Dansizen, Lawton, Schiltz, Shoup. Absent: Hoover, Smetana, Zollinger.
The Director reported that the Library has purchased a full color
advertisement in the soon to be published North Canton Chamber of Commerce
director. It was also reported that the library would be receiving a check
from the ACME 1% receipt rebate. Our patrons brought in over $48,900.00 in
receipts from area ACME stores. The State legislature has tabled action on
CIPA until the fall session. The Friends of the Library have purchased a new
laminator to replace our antiquated one that could no longer be repaired.
Mr. Dansizen, Building Committee Chair, reported that the first floor drinking
fountain would be relocated to an area near the Reference desk. This move is
necessary in order to accommodate the new materials security gates. The
possibility of relocating the drive up book drops, so that they will be inside
the building is being studied.
It was reported that on June 13th a retrospective of works by deceased artist
Kenneth Wagner went on display in the Little Art Gallery. The Art of a
Lifetime will be open thought July 10, 2004.
The 2005 Tax Budget was presented for review.
Mrs. Schiltz moved, Mr. Dansizen seconding, to submit the 2005 Tax Budget to
the North Canton Board of Education for approval at their next meeting. Ayes:
Dansizen, Lawton, Schiltz, Shoup. Absent: Hoover, Smetana, Zollinger.
Mr. Lawton moved, Mr. Dansizen seconding, to accept the resignation of Heather
Ujhazy, Head of Reference, effective June 12, 2004, for health reasons. Ayes:
Dansizen, Lawton, Schiltz, Shoup. Absent: Hoover, Smetana, Zollinger.
A proposed policy on Direct Deposit of staff payroll was presented to the
Board. This practice is recommended by the State Auditor’s office and the
banking industry as a means of controlling check fraud. It will also be a cost
cutting measure in the handling of uncashed and lost checks, and a means of
stopping checks being cashed before the issue date.
Mr. Dansizen moved, Mrs. Schiltz seconding, to approve the Policy on Direct
Deposit. Ayes: Dansizen, Lawton, Schiltz, Shoup. Absent: Hoover, Smetana,
Zollinger.
Debby Hensel reported that it was Phil Stahler’s 86th birthday. All present
wished Phil a happy birthday, and many more.
Sue Krantz stated that in general the patrons like the new Polaris automated
system.
Mrs. Schiltz moved, Mr. Lawton seconding to adjourn to executive session for
discuss personnel maters, at 8:47 a.m.
Mr. Dansizen Aye
Mrs. Hoover Absent
Mr. Lawton Aye
Mrs. Schiltz Aye
Mr. Shoup Aye
Mr. Smetana Absent
Mrs. Zollinger Absent
Regular session reconvened at 9:07 a.m.
Mr. Lawton moved, Mr. Dansizen seconding, to appoint Susan Vancavage to the
position of Head of Reference effective June 21, 2004, at a beginning annual
salary of $42,000.00. Ayes: Dansizen, Lawton, Schiltz, Shoup. Absent: Hoover,
Smetana, Zollinger.
It was noted that the duty of materials selection will be returned to the
Reference Department, and the position of Head of Collection Development will
be left vacant for the present time.
The next regular meeting of the North Canton Public Library Board of Trustees
will be held on Wednesday, July 21, 2004 at 8:00 a.m.
Mr. Dansizen moved, Mrs. Schiltz seconding, to adjourn the meeting at 9:10
a.m. Ayes: Dansizen, Lawton, Schiltz, Shoup. Absent: Hoover, Smetana,
Zollinger.
Thomas Shoup, President
Roberta Zollinger, Secretary
