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NORTH CANTON PUBLIC LIBRARY The Board of Trustees of the North Canton Public Library held a regular meeting on Tuesday, May 20, 2003 at the library. Mr. Shoup called the meeting to order at 8:00 a.m. with the following members present: Mrs. Hoover, Mr. Lawton, Mr. Powell, Mrs. Schiltz, Mrs. Zollinger. Absent: Mr. Dansizen. Others: Karen Sonderman, Farilyn Buchman, Linda Bayman. Guests: Phil Stahler, Debby Hensel, Cindy Alpeter, Susan Vancavage. Mr. Lawton moved, Mrs. Hoover seconding, to accept the minutes of the April 16, 2003 meeting as corrected. Ayes: Hoover, Lawton, Powell, Schiltz, Shoup, Zollinger. Absent: Dansizen. The Clerk-Treasurer’s report for April was accepted and filed for audit. Mr. Powell moved, Mrs. Schiltz seconding, to accept the gift of $100.00 from Robert Croye for the purchase of books in memory of Pansy Croye. Ayes: Hoover, Lawton, Powell, Schiltz, Shoup, Zollinger. Absent: Dansizen. The Director presented the statistical report for April 2003. Due to the conversion to Polaris some circulation figures are being estimated based on the percentage changes that have been experienced so far this year. There have been some problems with the Polaris data conversion, resulting in the loss of some records. These problems are being corrected as they are discovered. It was reported that Albert Scheimann, Administrative Assistant and Head of Building and Technology, resigned suddenly and without notice, leaving the Polaris conversion and installation in very poor order. We have contracted with a local computer vendor for onsite support of our systems and equipment. A part time employee will be hired to handle web page updates and minor computer problems. Building issues are being handled by the Director and Clerk-Treasurer for the time being. Mrs. Zollinger moved, Mrs. Hoover seconding, to approve the following changes to the Policy on Employment Qualifications:
A revised Policy on Patron Fines and Fees, that will require a patron who owes in excess of $5.00 to pay the balance of their fines before borrowing privileges are restored, was presented. Mr. Powell moved, Mr. Lawton seconding, to adopt the following Policy on Patron Fines and Fees: Library patrons shall be held responsible for paying all fines and fees assessed againstAyes: Hoover, Lawton, Powell, Schiltz, Shoup, Zollinger. Absent: Dansizen. The Director reported that prices are being sought for the installation of a vent flow system to help control the temperature variations in the lower level rooms. The current news from the Ohio Library Council is that the State Senate has not made any additional reductions to the LLGSF budget proposal. The current language will keep the distributions at 5.7% of income tax collections, or frozen at the 2003 income level, whichever is less. Many thanks are due to our patrons and those throughout the State who sent letters to their representatives in Columbus, requesting continued adequate funding support for Ohio’s Libraries. Mrs. Hoover reported that the May Show will be closing on June 1st. The next show titled Favorites, which will run June 8th through July 5th, features a multi-media collection of works by Diane Betz Granger and Sari Sponhour. The 2004 Asking Budget was presented. The requirement of this tax budget is that it shows a need for any distribution of funds and the collection of levy dollars. Mr. Lawton moved, Mrs. Zollinger seconding, to approve the 2004 Asking Budget as presented, and to send it to the North Canton Board of Education for approval at their next regular meeting. Ayes: Hoover, Lawton, Powell, Schiltz, Shoup, Zollinger. Absent: Dansizen. Mr. Lawton moved, Mrs. Zollinger seconding, to accept the resignation of Albert Scheimann, effective May 10, 2003. Ayes: Hoover, Lawton, Powell, Schiltz, Shoup, Zollinger. Absent: Dansizen. Strategic Plans and the Goals portion are still under revision. The completed document should be ready before the June meeting. Discussion was held on the continuation of services at the Greentown Branch location. A review was made of the history of services and costs of operating a branch. It was noted that having a branch does not fit into the strategic plans of the system, and that the statistics and the recent survey reported that there is little support for any branch, and a very small usership at the Greentown location. There was no support for increased tax to help keep a second location open in our small geographic service area. It was reported that there was strong support for keeping the Main Library at its full service level. There was no support for sacrificing services at the Main Library in favor of keeping the Greentown location open. This item will be put on the agenda for the June 18th meeting. Debby Hensel, staff representative, stated that the staff will not be surprised if the Board takes action to close the Greentown Branch. Most of the staff has been expecting an announcement of such a closing for quite some time. Cindy Alpeter, Reference Assistant, reported that even though most patrons struggle with the Polaris system when they first use it, they like all the added features once they become familiar. She is doing daily Polaris classes for interested patrons, and all the reference staff is spending extra time helping with catalog searches. Phil Stahler, Friends of the Library representative, reported that the volunteers will be working with library staff the first week in June to get the newsletter ready for mailing. The summer book sale will be held August 14th through 16th. The next regular meeting of the North Canton Public Library Board of Trustees will be held on Wednesday, June 18, 2003 at 8:00 a.m. Mr. Powell moved, Mr. Lawton seconding, to adjourn the meeting at 10:00 a.m. Ayes: Hoover, Lawton, Powell, Schiltz, Shoup, Zollinger. Absent: Dansizen.
Thomas Shoup, President |
