The Board of Trustees of the North Canton Public
Library held a regular meeting on Wednesday, September 19, 2007 at the
library. Mr. Shoup called the meeting to order at 8:00 a.m. with the
following members present: Mr. Shoup, Mrs. Rankin, Mr. Dansizen, Mrs.
Zollinger, Mr. Fonte, Mrs. Ziarko, and Mr. Smetana. The Board
introduced themselves to and welcomed the new Curator, Elizabeth Blakemore.
Staff: Karen Sonderman, Jo Ann Simon, and Elizabeth Blakemore. Guests: 2
Mr. Dansizen moved, Mr. Fonte seconding,
to accept the minutes as corrected by changing the name from Mrs.
Zollinger to Mrs. Rankin as observing the children’s “Ooey Gooey” art class
of the August 15, 2007. Ayes: Mr. Shoup, Mrs. Rankin, Mr.
Dansizen, Mrs. Zollinger, Mr. Fonte, Mrs. Ziarko, and Mr. Smetana.
Report of the Clerk-Treasurer:
Mrs. Simon (in Mrs. Kroll’s absence) reviewed the
financial report for the month of August. The cash balance in all
funds was about $909,700.00, and encumbrances were about $263,000.00.
The ending balance in all funds was about $646,600.00. Month to date
revenues in all funds was about $196,100.00 and year to date was about
$1,387,600.00. Month to date expenses for all funds were about $152,363.00.
We have spent approximately $1,220,600.00 year to date. Also, Mrs. Kroll
submitted the investment report for August – 2007 (attached). The
Clerk-Treasurer’s report for August, 2007 was accepted and filed for audit.
Memorial & Gift Fund – None
Permanent Improvement Fund - None
Capital Art Fund - None
Report of the Director:
(see Director’s Report – August, 2007 – attached).
Mr. Shoup questioned whether the job description for retiring Head of
Technical Services, Janet Herrick will be reviewed. Mrs. Sonderman
advised Mrs. Herrick and she will be evaluating the job description before
it is posted in October.
Committee Reports:
Building – Chairman, Ken Dansizen
explained a survey done to replace concrete in the back of the building ,
parking lot, sidewalks and various walkways. He has received three bids
around $18,000 - $20,000. He will begin accepting bids next week on
September 24, 2007.
Art - “Appreciation of our Land and Maker,” – by
Barbara Krans Jenkins, opening Friday, September 28, 6 to 8 p.m., on display
until October 28th. Mr. Smetana again welcomed Elizabeth Blakemore and
also added he would like to survey the Board to determine guidelines to
define the purpose of the Art Committee and to have a better orientation and
provide better support.
Budget & Finance – Mrs. Sonderman reported she will
meet with Mrs. Kroll to determine the 2008 Budget very soon.
Personnel – Mrs. Sonderman reported the following:
- New Hire: Margaret
Lee, Clerk, Patron Services, Sundays, 8/28/2007 (also currently employed as
Page, Adult & Teen Services)
- Retirement: Janet
Herrick, Head of Technical Services, 12/29/2007
- Resignation: Sylvia
Karolweski, Page, Adult & Teen Services, 8/17/2007
- Resignation:
Natalie Myers, Clerk, Patron Services, Sundays, 5/27/2007
Mr. Dansizen moved, Mrs. Zollinger seconded
to memorialize the personnel changes in the permanent Board minutes.
Ayes: Shoup, Dansizen, Rankin, Fonte, Zollinger, Ziarko and Smetana.
Future Planning – None
Nominating – None
Negotiating – None
Records Retention – Mrs. Sonderman reported in order to comply with new
public records law HB9 that goes into effect on September 29, 2007, the
Board must establish Records Commission which consists of all Board members
and the Clerk-Treasurer. Mr. Dansizen motioned, Mrs. Rankin
seconded, be it resolved that the Board of Trustees of the North
Canton Public Library hereby create a library records commission composed of
the members and clerk of the Board of Library Trustees per Ohio Revised Code
149.411. The commission shall meet at least once every twelve months
and shall be responsible for overseeing the library’s compliance with the
Ohio Records Law as defined in Chapter 149 of the Ohio Revised Code. Ayes:
Shoup, Dansizen, Rankin, Ziarko, Fonte, Smetana, and Zollinger.
Mrs. Sonderman also reported the Board must also
have in place policies in order to comply with the new requirements.
Attached are four for Board approval:
- Request to Review Public Records (see attached)
Mrs. Sonderman explained that all requests will be turned over and handled
by Department Heads.
- Email – (see attached)
- Retention of Records – (see attached)
- Schedule of Records Retention and Disposition – (see attached)
Mrs. Ziarko motioned, and Mrs. Zollinger seconded,
to approve the Request to Review Public Records policy, Email policy,
Retention of Records policy and the Schedule of Records Retention and
Disposition as required effective this day, September 19, 2007. Ayes:
Shoup, Dansizen, Rankin, Ziarko, Fonte, Smetana, and Zollinger.
Communications –
-Email from Marshall Lochridge
-Comment card from Jenny Murray
Old Business – None
New Business – None
Staff Participation – Elizabeth Blakemore reported
that the Gallery is running smoothly. The Art Shows are booked through
2011. Seven art classes have been filled and possibly two more
for the fall schedule. She will be meeting with the art teachers in
October to review overall policies. Mrs. Sonderman encouraged the Board to
visit the Little Art Gallery’s website.
Public Participation – None
The next regular meeting of the North Canton Public
Library Board of Trustees will be held on Wednesday, October 17, 2007 at
8:00 a.m. at the library.
Mr. Rankin moved, Mrs. Zollinger seconding,
to adjourn the meeting at 9:12 a.m. Ayes: Shoup, Dansizen,
Zollinger, Rankin, Fonte, Ziarko and Smetana.
Thomas Shoup, President
Roberta Zollinger, Secretary
