The Board of Trustees of the North Canton Public
Library held a regular meeting on Thursday, May 17, 2007 at the library. Mr.
Shoup called the meeting to order at 8:01 a.m. with the following members
present: Mr. Shoup, Mrs. Rankin, Mr. Dansizen, Mrs. Ziarko, Mr. Smetana, and
Mrs. Zollinger. Others: Karen Sonderman, Kelly Kroll, Jo Ann Simon. Guests:
Delores Albrecht, and Debby Hensel, plus 19 other guests.
Mr. Dansizen moved, Mrs. Rankin seconding, to
accept the minutes of the April 18, 2007 meeting. Ayes: Rankin, Shoup,
Ziarko, Zollinger, Smetana, and Dansizen.
Report of the Clerk-Treasurer:
Mrs. Kroll reviewed the financial report for the month of April. The cash
balance in all funds was about $858,519.00, and encumbrances were about
$195,000.00. The ending balance in all funds was about $663,300.00. Month to
date revenues in all funds was about $88,500.00 and year to date was about
$763,700.00. Month to date expenses for all funds were about $177,000.00. We
have spent approximately $648,000.00 year to date. The Clerk-Treasurer’s
report for April, 2007 was accepted and filed for audit.
Mrs. Ziarko moved, Mr. Smetana seconding, to
accept the following gifts for the Memorial and Gift Fund:
Madelon Boettler donated $152.00 to purchase books
– 4/10/2007.
Jerry Shriver donated $50.00 in memory of Robert
David Shriver- 4/12/2007.
Friends of the North Canton Public Library donated
$2,000.00 for the purchase of magazines in 2007 – 04/224/2007.
Ayes: Shoup, Ziarko, Rankin, Zollinger, Smetana, and
Dansizen.
Report of the Director:
(see Director’s Report – April, 2007 – attached)
Committee Reports:
Building - None
Art – The 65th Annual May show opened on May 4 and
will continue through June 2, 2007.
Budget & Finance – Mrs. Kroll presented the North
Canton Public Library 2008 Tax Budget. Estimated carryover plus estimated
revenues for all funds total $2,620,000.00. The budget for all funds total
$2,494,000.00 This is an asking budget that will be sent to the North Canton
Board of Education for approval, and then on to the County Budget
Commission. Mrs. Zollinger moved, Mr. Dansizen seconding to approve
the 2008 Tax Budget as presented. Ayes: Shoup, Dansizen, Smetana, Zollinger,
Ziarko and Rankin.
Also, Mrs. Kroll reviewed the new investment report
for April – 2007 (copy attached).
Personnel – Mrs. Sonderman reported the resignation of
Little Art Gallery Curator, Laurie G. Fife Harbert effective May 10, 2007.
Mrs. Sonderman will be working on a job description and have it posted as
soon as possible.
Future Planning – Mrs. Sonderman reported that they
have had several meetings with Triad Architects to date. They have looked at
all aspects of the building and no final plans have been made at this time.
This is a comprehensive study and is a work in progress. Mr. Smetana is
pleased with the progress and also recognized Mr. Lawton for all of his hard
work on this project. Mrs. Sonderman and Triad will present their findings
of the study on June 18, 2007. The staff and Board of Trustees will meet at
8:00 a.m. to hear the findings. The monthly Board of Trustees business
meeting will follow at 9:00 a.m.
Nominating – None
Negotiating – None
Communications – (all attached):
a. Resignation letter from Laurie G. Fife Harbert
b. Letter from Lisa A. McCleaster
c. E-mail from Sarah Shumaker and Claire Aitken
d. E-mail from sparry_lbird @yahoo.com
e. Letter from Pamela Lagodich
f. Letter from Nancy Stewart Matin
g. Letter from Sarah Winther Shumaker
h. E-mail from Jeff Foltz
i. Letter from Laura M.Cantini
Three more letters were submitted from Constance
Winther, Barbara Matthews, and Judi Longacre (copies attached).
Mrs. Zollinger read a thank you note from retired
Clerk-Treasurer, Farilyn Buchman.
Mrs. Sonderman read a thank you note from Natalya
Sharrock expressing her pleasure and helpfulness of the staff.
Old Business – none
New Business:
Mr. Shoup reported that he received a letter of
resignation from Skip Lawton, Board Trustee (attached). Mr. Smetana
moved, Mrs. Zollinger seconding to accept the resignation with regret,
of Skip Lawton, Trustee. Mr. Lawton has relocated out of state to take a new
job and he will be greatly missed. Ayes: Shoup, Dansizen, Smetana, Zollinger,
Ziarko and Rankin.
Mrs. Kroll reviewed the depository agreements for the
following institutions for the period of May 17, 2007 through August 22,
2011 (attached): Charter One Bank, Fifth Third Bank and First Merit Bank.
Approval of these agreements will allow her to invest at competitive rates.
The dates coincide with our current agreement with Chase. Mr. Dansizen
moved, Mrs. Ziarko seconding to approve the depository agreement for
these financial institutions. Ayes: Shoup, Dansizen, Smetana, Zollinger,
Ziarko and Rankin.
Mrs. Rankin moved, Mr. Smetana seconding to
approve an increase in appropriation in the 201 Memorial & Gift Fund:
201-5-2113 Young Adult Program Supplies by $300.00
from $500.00 to $800.00 for Summer Reading and other programs. Mrs. Kroll
explained that funds are available from the Friends donation received
earlier this year for this increase. Ayes: Shoup, Dansizen, Smetana,
Zollinger, Ziarko and Rankin.
Staff Presentation -
Debby Hensel read a letter (attached) expressing her
sadness in the resignation of Laurie Fife Harbert. Dolores Albrecht also
stated she enjoyed working with Laurie and she will be missed by many
co-workers.
Public Presentation -
Nineteen people signed our guest list (on file). There
were many comments on the resignation and the replacement of Gallery
Curator. Also, many stated concern over the possible change of location of
the art classroom. Board members indicated that all concerns will be
considered.
The next regular meeting of the North Canton Public
Library Board of Trustees has been changed to Monday, June 18, 2007. The
staff and Board of Trustees will meet at 8:00 a.m. with the business meeting
to follow.
Mrs. Ziarko moved, Mrs. Zollinger seconding, to
adjourn the meeting at 10:00 a.m. Ayes: Shoup, Ziarko, Zollinger, Dansizen,
Rankin, and Smetana.
Thomas Shoup, President
Roberta Zollinger, Secretary
