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NORTH CANTON PUBLIC LIBRARY
BOARD  MEETING  MINUTES
October 15, 2003

 

The Board of Trustees of the North Canton Public Library held a regular meeting on Wednesday, October 15, 2003 at the library.  Mr. Shoup called the meeting to order at 8:00 a.m. with the following members present:  Mr. Dansizen, Mrs. Hoover, Mr. Lawton, Mr. Powell, Mrs. Zollinger.  Absent:  Mrs. Schiltz.   Others: Karen Sonderman, Farilyn Buchman.  Guests:  Phil Stahler, Maria Meymarian, Susan Vancavage.

Mr. Lawton moved, Mr. Dansizen seconding, to accept the minutes of the September 17, 2003 meeting as corrected.  Ayes:  Dansizen, Hoover, Lawton, Powell, Zollinger.  Absent:  Schiltz. 

The Clerk-Treasurer’s report for September 2003 was accepted and filed for audit. 

Mr. Powell moved, Mr. Dansizen seconding, to make the following modifications to the General Fund and Memorial Gift Fund accounts: 

Amount To Account From Account
Modified Number Name Number Name
GENERAL FUND
$     200.00 3210 Telephone & Communication 8000 Contingency
750.00 3290 Printing and Publicity 8000 Contingency
1,400.00 3310 Building & Site Repair 8000 Contingency
1,700.00 3410 Building & Liability Insurance 8000 Contingency
1,500.00 3610 Electric Utilities 8000 Contingency
175.00 3722 Art Class Teacher Fees 8000 Contingency
5,000.00 3760 Other Contract Services 8000 Contingency
.09 4340 Greentown AV 8000 Contingency
600.00 5510 Furniture & Equipment 8000 Contingency
MEMORIAL AND GIFT FUND
$     100.00 3761 Adult Program Presenters 2111 Adult Pro Supplies

 

Ayes:  Dansizen, Hoover, Lawton, Powell, Zollinger.  Absent:  Schiltz. 

Mrs. Zollinger moved, Mrs. Hoover seconding, to accept with gratitude the gifts of a snow blower, a portable microphone and speaker system, and $2,000 for annual floor mat service from the Friends of the Library.  Ayes:  Dansizen, Hoover, Lawton, Powell, Zollinger.  Absent:  Schiltz. 

Mr. Dansizen moved, Mr. Lawton seconding, that the 2004 local levy rate of .50 mills and the estimated amount of $204,052, as certified by the Stark County Budget Commission and the Stark County Auditor be accepted for collection.  Ayes:  Dansizen, Hoover, Lawton, Powell, Zollinger.  Absent:  Schiltz. 

The Director presented the statistical report for September 2003.  Increases in circulation are now balancing out the loss of the Greentown Branch, with a 17% increase for the month and a 3% year-to-date increase.  The HAPLR Report for 2003, which is based on 2002 statistical figures, has ranked our library as number two in our population level.   

It was reported that Kiko Auctioneers has been contracted to sell the Greentown Branch Library and any remaining equipment and furnishings at public auction on October 30, 2003 at 5:30 p.m.  All of the materials have been removed from the building and are awaiting the Friends of the Library January book sale.   

The Polaris automated system will be upgraded to the next version early in December.  Training on the update will be taking place Thursday, October 16 and Friday, October 17. 

Mrs. Hoover, Art Committee Chair, reported that the next gallery show will open on November 1st and run through November 30th.  The show will feature works by the local chapter of the Colored Pencil Society of America.  The cases will feature beaded jewelry by Estelle Goodnight.  The Friends of the Little Art Gallery are currently holding a silent auction of a Tom Franta original, to help support the gallery. 

Several thank you notes have been received from area schools that received donated material from the Greentown collection.  The teachers were very grateful for the opportunity to add to their classroom materials. 

Mrs. Hoover moved, Mrs. Zollinger seconding, to accept, with regret, the resignation of Mr. James Powell, from the Board of Library Trustees, effective December 31, 2003.  Ayes:  Dansizen, Hoover, Lawton, Powell, Zollinger.  Absent:  Schiltz. 

Mrs. Zollinger moved, Mr. Dansizen seconding, to submit the name of Mr. Harvey Skip Lawton to the North Canton Board of Education for reappointment to the North Canton Public Library Board of Trustees for a seven-year term, to begin January 1, 2004.  Ayes:  Dansizen, Hoover, Lawton, Powell, Zollinger.  Absent:  Schiltz. 

A proposed revision to the policy statement on Hours of Work was distributed and discussed.  The statement will be put on the November agenda for further review. 

Maria Meymarian, staff representative, stated that she is glad to have the Reference Department at full staff levels. 

Phil Stahler, Friends of the Library representative stated that they have added several new members thanks to the book sale. 

Mr. Powell moved, Mr. Dansizen seconding, to adjourn the meeting to executive session to discuss the disposal of the Greentown Branch and a personnel issue. 

                              Dansizen                           Aye

                              Hoover                             Aye

                              Lawton                            Aye

                              Powell                              Aye

                              Schiltz                              Absent

                              Shoup                               Aye

                              Zollinger                          Aye 

Regular session resumed at 9:19 a.m. 

Mr. Dansizen moved, Mr. Lawton seconding, to adjourn the meeting at 9:20 a.m.  Ayes:  Dansizen, Hoover, Lawton, Powell, Zollinger.  Absent:  Schiltz. 

                                                            Thomas Shoup, President 

                                                            Roberta Zollinger, Secretary