North Canton Public Library January 2003 Board Meeting Minutes

The Board of Trustees of the North Canton Public Library held a regular meeting on Wednesday, January 15, 2003 at the library. Mr. Shoup called the meeting to order at 8:00 a.m. with the following members present: Mr. Dansizen, Mr. Lawton, Mr. Powell, Mrs. Schiltz. Absent: Mrs. Hoover, Mrs. Zollinger. Others: Karen Sonderman, Farilyn Buchman, Albert Scheimann. Guests: Phil Stahler, Debby Hensel, Akemi Mazak.

Albert Scheimann, Notary Public, administered the oath of office to Carol Schiltz.

Mr. Powell moved, Mr. Dansizen seconding, to approve the minutes of the December 18, 2002 meeting as corrected. Ayes: Dansizen, Lawton, Powell, Schiltz, Shoup. Absent: Hoover, Zollinger.

The Clerk-Treasurer’s report for December 2002 was accepted and filed for audit.

Mr. Lawton moved, Mr. Powell seconding, approval to reduce the 2003 General Fund Annual Appropriation Resolution by $30,000.00 from account number 5520 Land Improvements, to coincide with the revised LLGSF income estimates from the State Tax Department. Ayes: Dansizen, Lawton, Powell, Schiltz, Shoup. Absent: Hoover, Zollinger.

Mr. Dansizen moved, Mr. Lawton seconding, to accept the following Memorial and Gift Fund gifts:

Mr. Powell moved, Mr. Dansizen seconding, to accept the Permanent Improvement Fund gift of $65,000.00 from the Hoover Foundation, toward the purchase of the Gaylord Brothers, Polaris automated library system. Ayes: Dansizen, Lawton, Powell, Schiltz, Shoup. Absent: Hoover, Zollinger.

The Director presented the statistical reports for December and the Year 2002. With North Canton up 13% for December and Greentown down 18% the monthly increase was 10% system wide for the month. Annually North Canton had a very respectable 11% average increase. The Greentown Branch averaged a 6% reduction, mostly attributed to an 11% decline in juvenile materials borrowing. This brought our system wide average down to 9% for 2002. Total items circulated for the year were 949,021. Should borrowing continue to increase at even a modest percentage, 2003 will lead to our first 1,000,000-circulation year.

Postcards announcing the impending arrival of a survey from the Library have been mailed. The Letter Shop has been hired to process the mailing of the 2,000 surveys being sent out. The return envelopes will be number coded so that the voting precinct of the respondents can be tracked. The Town Meeting to review finding from the surveys with interested members of the public, has been set for Thursday, March 6th at 7:00 p.m. It will be held in the Children’s Meeting Room in anticipation of up to 80 attendants.

Nancy Hoover has offered to make arrangements for reserving a location outside the library, for the Board Retreat. Retreat dates have been set for Friday, March 7th from 7:00 p.m. to 9:00 p.m. and Saturday, March 8th from 9:00 a.m. to 5:00 p.m.

A Policy on Meeting Expenditures was presented and discussed.

Mr. Powell moved, Mr. Lawton seconding, to approve the Policy on Meeting Expenditures as presented. Ayes: Dansizen, Lawton, Powell, Schiltz, Shoup. Absent: Hoover, Zollinger.

It was reported that a contract with Gaylord Brothers, Inc. has been signed for the purchase of the Polaris library automated system. This project is scheduled to be completed sometime in April 2003.

Mr. Dansizen, Building Committee Chair, reported that the process of receiving insurance benefits for the replacement of the malfunctioning air handler compressor is still being pursued. Work on the leaking condensate pump has been completed.

It was reported that the Little Art Gallery is featuring the multi-media works of Lynn Lewis titled Natures Bounty, now through February 6, 2003.

A letter from Mr. David Hutchings, requesting a refund for a lost and paid book that he returned without his receipt was read.

Mrs. Schiltz moved, Mr. Lawton seconding, to issue a refund to David Hutchins for the lost and paid book that he returned without his receipt. Ayes: Dansizen, Lawton, Powell, Schiltz, Shoup. Absent: Hoover, Zollinger.

Art:	Mrs. Hoover*	Personnel:	Mr. Shoup*
	Mrs. Schiltz		Mr. Powell
	Mrs. Zollinger		Mrs. Zollinger

Building:	Mr. Dansizen*	Nominating:	Mrs. Hoover*
	Mr. Lawton,		Mr. Dansizen
			Mrs. Schiltz

Budget & Finance:	Mrs. Zollinger*	Long Range Planning:	Mr. Powell *
	Mr. Lawton		Mr. Dansizen
	Mr. Shoup		Mrs. Hoover

Records Retention: Mr. Shoup*

*Indicates Chairperson

Debby Hensel stated that she has been selected to receive a library survey, and is anxious to get hers.

Phil Stahler reported that the Friends of the Library winter book sale will be starting later this same afternoon.

The next regular meeting of the North Canton Public Library Board of Trustees will be held on Wednesday, February 19, 2003 at 8:00 a.m. at the library.

Mr. Powell moved, Mr. Dansizen seconding, to adjourn the meeting at 8:59 a.m. Ayes: Dansizen, Lawton, Powell, Schiltz, Shoup. Absent: Hoover, Zollinger.